Tendering Manager

Assistant Manager - Tendering

Must have good exposure to Irrigation Works, Dams/ Barrages & Canal projects.

1. Tender Preparation

   : Assist in preparing tenders, standardized templates, and associated paperwork.

2. Methodology & Documentation

   : Prepare tender methodology, cash flows, and schedules when a technical expert is unavailable.

3. Proposal & Bid Management

   : Oversee the compilation and, when necessary, drafting of high-quality proposals, bids, and tender responses to ensure professional, timely, and compliant handling.

4. Vendor Management

   : Maintain a list of eligible vendors for upcoming bids and monitor vendor engagement.

5. Bid Compilation

   : Compile diverse inputs to create competitive bid documents and monitor deadlines.

6. Evaluation & Negotiation

   : Participate in the evaluation process and contract negotiations.

7. Department Coordination

   : Communicate with the User Department regarding tender criteria, status, and updates.

8. Vendor Communication

   : Engage with vendors throughout the tender process, including non-disclosure agreements and confirmation of interest.

9. Procurement Documentation

   : Maintain internal procurement documents related to the tendering process and manage approval tracking for tendering and contracting actions.

10. Tender Archiving

    : Ensure proper filing and archiving of completed tenders.

11. Reporting & Timelines

    : Prepare status reports and projected timelines for tenders as needed.

12. Cross-Department Coordination

    : Coordinate with various departments (Planning, QA/QC, HSE, Engineering, Production, etc.) for bid preparation and tender submission.

13. Bid Submission Management

    : Organize and manage bid submissions, including tender questionnaires and pre-qualifications.

14. Client Relationship Management

    : Assist the Commercial Department in maintaining relationships with existing and potential clients by coordinating bid requirements.

15. Query Management

    : Collect and compile all queries and requests for additional information for client communication.

16. Tender Evaluation

    : Analyze incoming tenders, noting deadlines, project timelines, and submission requirements.

17. Information Gathering

    : Gather relevant information from industry sources, market intelligence, and online research to support the tender submission.

18. Adherence to Deadlines

    : Ensure strict adherence to submission deadlines, including binding, packing, and preparation of outgoing tenders.

19. Standardization

    : Ensure that tender submissions are standardized in format, logo, font, and content, in line with the customer's requirements.

Interested candidates can share their resumes to kirankumar.swarna@cielhr.com