Tender Executive

Key Responsibilities:

Tender Management and Coordination:

• Tender Work: Oversee and manage the complete tender process from initiation to submission.
• Legal Documentation: Ensure all required legal documentation related to tenders is completed, including contracts, compliance forms, and certificates.
• Quotation Preparation: Prepare accurate and competitive quotations as part of the tender submission process.
• Bid Document Preparation: Coordinate, prepare, and compile all required bid submission documents, including tender questionnaires and pre-qualification documents.
• Cross-department Coordination: Organize and mobilize all departments involved in tendering and bidding activities. Ensure that necessary information is gathered for contract review.

Tender Submission and Compliance:

• Vetting and Tracking Tenders: Vet incoming tenders, ensuring proper documentation, noting tender due dates, project timelines, and submission instructions/requirements.
• Tender Information Collection: Collate relevant tender information from various sources, including online search engines, industry reports, and market intelligence.
• Tender Submission Deadline Management: Monitor and ensure strict adherence to submission deadlines, ensuring timely submission by managing the checking, binding, packing, and preparation of outgoing tender submissions.
• Standardization of Submissions: Ensure that tender submissions meet customer specifications and are consistent in terms of format, font, logos, and other submission requirements.

Relationship Management and Communication:

• Collaboration with Commercial Department: Assist the commercial department in fostering and maintaining positive relationships with both existing and potential associates/customers.
• Pre-Bid Meetings: Attend and actively engage in pre-bid meetings to gather essential project details and specifications.
• Demonstration Follow-ups: Follow up with departments to schedule and ensure successful demonstrations for potential clients or project stakeholders.

Regional and National Tender Coordination:

• Central and State Tender Coordination: Take responsibility for coordinating and preparing tenders for both central and state-level opportunities.
• Pan India Coordination: Work with departments across India to collect tender leads and ensure that all potential opportunities are identified and captured.

Qualifications and Skills:

• Education: Bachelor’s degree in Business Administration, Engineering, or related field (or equivalent experience).
• Experience: Minimum of 3years in tendering, bidding, or commercial contract management.
• Skills:
• Strong understanding of tender processes, submission requirements, and legal documentation.
• Excellent communication and negotiation skills.
• Attention to detail, ensuring high-quality and error-free submissions.
• Ability to work in a team and collaborate across departments.
• Strong organizational and time management skills to meet deadlines.

Job Type: Full-time

Pay: Up to ₹400,000.00 per year

Work Location: In person