Tender Executive

Job Description: Tender Executive

Position Overview: The Tender Executive is responsible for handling the complete tendering process, including e-tendering, e-procurement, and GeM (Government e-Marketplace) portal management. The role involves identifying relevant tender opportunities, preparing and submitting bids, and ensuring compliance with tender requirements. The candidate should have 3-4 years of experience in managing tender documentation, pricing strategies, and coordination with stakeholders.

Key Responsibilities:

• Tender Identification & Management:
• Identify suitable tenders from GeM, e-Procurement, and other government/private portals.
• Review tender documents and assess eligibility criteria, scope, and technical requirements.
• Bid Preparation & Submission:
• Prepare and compile all necessary documents for tender submission, including technical and financial proposals.
• Ensure timely submission of tenders on GeM and e-tendering portals.
• Coordinate with internal teams (finance, operations, and legal) to gather required data.
• E-Tendering & GeM Portal Handling:
• Manage vendor registration and documentation on GeM and e-procurement portals.
• Upload bids, track tender status, and respond to queries from authorities.
• Keep updated with changes in tendering processes on government portals.
• Cost Estimation & Pricing:
• Work closely with finance and procurement teams to prepare competitive pricing.
• Ensure profitability and compliance while quoting prices.
• Compliance & Documentation:
• Maintain all records related to tenders, including approvals, bid submissions, and contract agreements.
• Ensure adherence to government procurement regulations and company policies.
• Follow-up & Reporting:
• Track submitted tenders and follow up on evaluation results.
• Prepare reports on bid performance and provide insights to improve success rates.

Required Skills and Qualifications:

• Education: Bachelor’s degree in Business Administration, Commerce, Supply Chain Management, or a related field.
• Experience: 3-4 years of experience in tender management, e-procurement, and GeM portal handling.
• Skills:
• Strong knowledge of GeM, e-Tendering, and e-Procurement portals.
• Excellent communication and coordination skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Attention to detail and ability to meet tight deadlines.
• Analytical and problem-solving skills.

Preferred Qualifications:

• Experience in government procurement processes.
• Knowledge of contract management and bidding strategies.
• Certification in procurement or tender management (if applicable).

Work Environment:

• Typically works in an office setting with occasional site visits for inspections or project meetings.
• Full-time position, with occasional overtime required during project deadlines.

This is a general overview, and specific responsibilities may vary depending on the employer and project requirements.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Work Location: In person