Technical Personal Assistant

Job Description

Role & responsibilities SECRETARIAL AND ADMINISTRATIVE SERVICES Manage and maintain CCE diaries and email accounts, ensuring timely responses Filters emails, highlight urgent correspondence, and print attachments as necessary. Receive and respond to emails promptly, maintaining professionalism and confidentially Take dictation and transcribe documents accurately and efficiently. Handle any other confidential assignments delegated by CCE with discretion and attention to detail. SCHEDULING MEETINGS Manage the active calendar of appointments, scheduling meetings and ensuring all necessary documents are prepared beforehand. Plan and organise meetings and conferences, including venue arrangements and logistics. Prepare meetings agendas, attend meetings, and record minutes, capturing action points effectively. Prepare letters and documents as instructed by superiors, maintaining clarity and precision in communication. Communicate with internal and external stakeholders to coordinate meeting logistics and arrangements. Streamlined coordination and communication across departments will enhance operational efficiency and reduce the risk of technical issues. ATTENDING NEW PROJECTS EXISTING PROJECTS EXPANDING WORKS. Maintain accurate records of both paper and electronic correspondence regularly, ensuring confidentaility and accessibility. Perform effective office management tasks such as filling correspondence, and maintenance of all files, ensuring systematic organisation and easy retrieval of document. Preferred candidate profile Minimum 2 years of experience as a Personal Assistant preferably in Technical Field