Technical (Civil) Executive Assistant To Managing Director

Job Summary:

Executive Assistant

Key Responsibilities:

• Executive Support:

  Provide high-level administrative support to the Managing Director, including calendar management, scheduling meetings, and making travel arrangements.

• Communication Liaison:

  Act as the main point of contact between the Managing Director, internal teams, clients, and external stakeholders. Ensure timely and effective communication across various departments.

• Documentation & Reporting:

  Prepare, organize, and maintain key documents, reports, and presentations for the Managing Director. This includes business reports, meeting minutes, and correspondence.

• Project Coordination:

  Assist the Managing Director with the management of key business initiatives. Help track project progress, timelines, and deliverables, ensuring smooth communication between departments.

• Meeting & Event Management:

  Organize and coordinate meetings, conferences, and events on behalf of the Managing Director. This includes preparing agendas, taking notes, and following up on action items.

• Research & Data Management:

  Conduct research, compile data, and provide insights to support the Managing Director's decision-making processes.

• Travel Coordination:

  Arrange travel logistics, itineraries, and accommodations for the Managing Director, ensuring all aspects of business travel are managed efficiently.

• Confidentiality & Discretion:

  Handle sensitive information with the utmost discretion and professionalism, maintaining confidentiality at all times.

• Administrative Tasks:

  Assist in managing day-to-day administrative tasks, such as organizing files, managing emails, and handling office correspondence.

• Client & Stakeholder Relations:

  Serve as a key point of contact for important clients and stakeholders, ensuring smooth and professional interactions.

Qualifications:

• Education:

  Bachelors / Master’s degree in Business Administration / Bachelor’s degree in Civil Engineering, Construction Management, or a related field

• Experience:

  Total 8 to 10 years. Minimum 3 years of experience as an Executive Assistant or in a similar administrative role in Infrastructure Industry. Experience supporting senior executives is preferred.

Skills:

• Strong organizational skills with an ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
• Ability to maintain professionalism and confidentiality at all times.
• Strong time management and problem-solving abilities.
• Ability to work independently and as part of a team.

Certifications (preferred):

• Certification in Executive Assistance or Project Management.

Working Conditions:

• This role requires flexibility and may involve occasional travel for meetings or events.
• Ability to work in both office and remote settings as required.