Studio operations lead/ chief of staff lite

Company Description

S.H.E. Studios is a global remote first design consultancy specializing in climate-responsive architecture and evidence-based design, creating context-sensitive and soulful spaces. We have presence in India and Uk , and working on local and global projects . We are guided by the principle “Form follows feelings,” our work aims to enhance health, well-being, and environmental harmony. As a purpose-driven organization, we channel part of our project proceeds to fund education for girls in need.

Location:

Experience:

Employment Type:

About the Role

Operations Lead / Chief of Staff (Lite)

non-design role

Key Responsibilities

Studio & Project Operations

• Oversee day-to-day studio operations across multiple architectural and interior projects
• Track project timelines, deliverables, and dependencies
• Coordinate between in-house team, freelancers, consultants, and site teams
• Ensure projects move forward as planned and flag risks or delays early

Founder Support (Chief of Staff – Lite)

• Work closely with the Founder to translate decisions into clear action plans
• Follow up on tasks, approvals, and commitments across the studio
• Reduce founder dependency by owning execution and coordination

Process & Systems Management

• Set up and manage project tracking systems (Notion / Excel / dashboards)
• Standardize workflows for:
• Project kick-off
• Design reviews
• Client meetings & MOMs
• Documentation and handover
• Ensure consistency and clarity across all projects

Team & Resource Coordination

• Coordinate workloads and timelines across the team
• Support onboarding of new hires and freelancers
• Ensure role clarity, accountability, and smooth collaboration

Client & External Coordination

• Support client communication related to schedules, meetings, and deliverables
• Prepare meeting agendas, minutes of meetings (MOMs), and follow-ups
• Coordinate with contractors, vendors, and consultants for information flow

Required Skills & Experience

Experience

• 3-4 years of experience in studio operations, project coordination, program management, or consulting
• Prior experience in architecture, interiors, real estate, or creative studios preferred

Technical & Process Skills

• Strong organizational and task-management skills
• Proficient in

  Excel / Google Sheets

• Comfortable using

  Notion or project management tools

• Ability to manage multiple projects simultaneously

Soft Skills

• Strong communication and follow-up skills
• Calm, reliable, and solution-oriented
• Ability to work independently and take ownership
• Comfortable working in a fast-paced, growing studio environment

What We Offer

• Direct exposure to studio leadership and decision-making
• Opportunity to build systems and structure from the ground up
• Key role in scaling a design-led, sustainability-focused studio
• Growth into

  Studio Operations Head / Program Manager / Chief of Staff

Compensation

• Salary:

  ₹20,000- 30,000 per month

  (depending on experience and capability)

How to Apply

Please share:

• CV and resume at @careers@shestudios.org