Store Executive

Position Title

Department

Location

Job Purpose

To manage and control all activities related to receipt, storage, issuance, and record-keeping

of materials, consumables, and spare parts. Ensure efficient inventory management,

material traceability, and smooth material flow to support uninterrupted production and

project operations.

Key Responsibilities

A. Material Receipt & Inspection

1. Receive incoming materials, consumables, and spare parts as per Purchase Orders (PO).

2. Verify quantity, quality, and specifications against delivery challans and POs.

3. Coordinate with Quality Department for inspection and approval of incoming materials.

4. Ensure proper documentation of Goods Receipt Notes (GRNs).

B. Storage & Preservation

1. Arrange materials systematically with proper identification tags and bin cards.

2. Ensure safe storage of materials to prevent damage, deterioration, or loss.

3. Maintain cleanliness and orderliness in the store area.

C. Material Issue & Dispatch

1. Issue materials against authorized Material Requisition Slips (MRS) or Job Cards.

2. Maintain proper records of all material issues.

3. Coordinate dispatch of finished goods, packing, and documentation (Delivery Challan,

Invoice).

D. Inventory Management

1. Monitor stock levels and initiate requests for replenishment.

2. Conduct periodic physical verification of stock and reconcile discrepancies.

3. Maintain minimum, maximum, and reorder levels for all critical items.

4. Update inventory records regularly in ERP.

E. Documentation & Record Keeping

1. Maintain records of GRNs, Issue Slips, Return Notes, and Scrap Disposal.

2. Prepare daily / weekly / monthly stock reports.

3. Ensure compliance with internal and external audit requirements.

F. Coordination & Communication

1. Coordinate with Purchase, Production, and Accounts departments for smooth material

flow.

2. Liaise with vendors for delivery follow-ups and material returns.

3. Support project / production planning with timely availability of materials.

G. Safety & Compliance

1. Follow safety protocols during loading, unloading, and handling of materials.

2. Ensure proper labeling of hazardous materials and storage as per norms.

3. Comply with company policies and statutory requirements related to material handling.

Skills & Competencies Required

 Knowledge of storekeeping, inventory control, and material management.

 Familiarity with ERP systems / inventory software.

 Strong coordination and documentation skills.

 Ability to handle multiple materials categories (raw material, consumables, spare parts,

finished goods).

 Proficiency in MS Office (Excel, Word).

Educational Qualification

Diploma / Graduate in any discipline

Experience

3 to 5 years of experience in stores or warehouse management in a manufacturing /

engineering industry.