ST - Human Resources & Admin

Key Responsibilities

• Office Administration:
• Manage and organize the daily administrative tasks of the office, including seating allocation, maintaining files and records, preparing reports, and other administrative duties as needed.
• Manage office supplies and equipment, and ensure that they are available and in good working condition.
• Oversee the maintenance and cleanliness of the office space including pantry, and ensure that the office is a safe and comfortable environment for employees
• Ensure that a safe work environment is available to employees at all the times. Periodic safety check’s and drills needs to be conducted as per the requirements.
• Ensure that employees regularly punch their attendance at the punching machines installed at the entrance gate of the office.
• Coordinating with respective vendors as per the scope of AMC and renewal of AMC.
• Ensuring regular upkeep and check-up of Fire Hydrant System / Fire Control Panel & Fire Extinguishers as applicable.
• Maintenance & Upkeep of allocated parking space.
• Statutory Compliance:
• Ensure compliance to all applicable laws / regulations to be followed by the office including and not limited to:
• Shops & Establishment Act
• Employees Provident Fund (EPF) Act, 1952
• Professional Tax
• Gujarat Labor Welfare Fund Act, 1953
• Minimum Wages Act
• Payment of Bonus Act, 1965
• Employees' State Insurance (ESI) Act, 1948
• Maternity Benefit Act, 1961
• Payment of Gratuity Act, 1972
• Liaise with external stakeholders to ensure all statutory returns are filed on time.
• Coordinate with HRBP / Admin Team at HO, Mumbai to get the required data / support with respect to filing returns.
• Human Resource Management:
• Assist in employee on-boarding at Vadodara Office including filling of joining documents, scheduling meeting of new hire with joining buddy, issuance of Welcome Kit and sharing joining documents with HO Team.
• Ensure resolution of queries of all employees w.r.t. HR policies applicable to them.
• Provide support w.r.t. to administration of Group Mediclaim Policy benefits, Annual Health Check Ups to the employees based at Vadodara office.
• Ensure monthly engagement activities are planned & executed effectively for the employees based at Vadodara office.
• Other tasks as assigned by the reporting manager for time to time.