Job
Description
The D. E. Shaw group is a global investment and technology development firm with more than $65 billion in investment capital as of December 1, 2024, and offices in North America, Europe, and Asia. Since our founding in 1988, our firm has earned an international reputation for successful investing based on innovation, careful risk management, and the quality and depth of our staff. We have a significant presence in the world's capital markets, investing in a wide range of companies and financial instruments in both developed and developing economies. We are looking for a bright and exceptional resource to join the Legal Admin (LA) team, which is a sub-team of the Legal department based in Hyderabad, India, that undertakes multiple processes that facilitate the smooth functioning of the New York Legal and Compliance team. The responsibilities include collating information, analyzing content, executing processes, managing databases and documents, interacting with counterparties, and summarizing information in requested formats. WHAT YOU'LL DO DAY-TO-DAY: In this role, you will work on entity administration. You will take the lead on legal entity-related matters, including formations, maintenance filings, closures, and qualifications, as well as drafting and editing standard legal documents. For example, you will prepare drafts of entity formation documents (including LLCAs, LPAs, and memoranda and articles of association, in many cases using standard templates), and coordinate with legal, financial operations, tax, and front office teams as necessary. You will also prepare entity maintenance-related filings and documents, with respect to entity name changes, foreign business qualifications, annual reports and franchise taxes, and director and officer appointments; and create, update, and maintain the firm’s entity structure organization charts, updating the charts on a quarterly basis. As the custodian of all entity-related information housed in the firm's entity management database, you will update and maintain this database in real-time, including adding details of new entities and reflecting changes to entities as appropriate. You will also create customized reports from the database as needed by internal stakeholders. Additionally, you will be responsible for the legal billing process. You will process invoices received from law firms and legal service providers, which includes reconciling the invoices, following set protocols to obtain allocations and approvals, monitoring the status until bills are paid, and generating reports with invoice details. Furthermore, you be responsible for the legal memoranda compilation. You will compile legal memoranda received by the firm on a weekly basis. This requires reading through various memos and articles and tagging them with keywords to enable attorneys to search based on their area of interest. WHO WE’RE LOOKING FOR: Basic Qualifications: A university degree in Business Administration/Management or any related field 1 to 3 years of work experience Excellent written and oral communication skills Self-motivation and proficient organizational, editing, proofreading, and project management skills An unwavering eye for detail combined with the ability to deliver consistently in a demanding work environment Preferred Qualifications: Experience forming and maintaining entities at a large financial institution Prior exposure to Confluence and SharePoint Exposure working with corporate legal or financial documents Interested candidates can apply through our website: https://www.deshawindia.com/recruit/jobs/Adv/Link/SpcLgandComJan25 We encourage candidates with relevant experience looking to restart their careers after a break to apply for this position. Learn about Recommence, our gender-neutral return-to-work initiative. The Firm offers excellent benefits, a casual, collegial working environment, and an attractive compensation package. For further information about our recruitment process, including how applicant data will be processed, please visit https://www.deshawindia.com/careers Members of the D. E. Shaw group do not discriminate in employment matters on the basis of sex, race, colour, caste, creed, religion, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class. Show more Show less
