Senior Operations Executive

Job Summary

Working on AP Process of chain of restaurants or business for dedicated clients Working on Invoice processing with the approval from the suppliers as requested by the client. Confident with fluent communication oral and written to liase with global clients.

Roles And responsibility

• Candidate having experience in AP at least 2 to 4 years or more based on level of hire.
• Candidate having experience in AP from Hospitality will be added advantage.
• Setting up the process flow to ensure the smooth flow of information.
• Responsible for setting up supplier payments, remittance advice, reconciliation, Audit and share reports to the client manager.
• Responsible to complete given task by client manager in timely manner with zero errors.
• Promptly communicate with client manager for any queries in the job.
• Inform client manager well in advance for new work at least one day advance before finishing work in hand.
• Effective utilisation of time. Updating timesheet on daily basis.
• Using software for invoice processing.
• Entering purchase & expenses invoices in the Accounting software.
• Extracting invoices from supplier portal, wherever applicable.
• Checking for approvals on the invoices before posting and query for any anomalies.
• The agreeing invoice approval process for the invoices received directly from the suppliers.
• Reconciling and allocating bank payments to the supplier invoices.
• Liaison with the suppliers on accounts-related queries.
• Reconciling supplier statements and obtaining the missing invoices from them.
• Generating Payment List of suppliers
• Setting up supplier payments on online banking.
• Sending remittance advice to the suppliers.
• Audit accounts payable operations to make sure invoices and payments are properly coded.
• Regular communication for resolving queries etc.
• Managing collection, payable and working capital on day-to-day basis
• On-going reporting in a month to Financial Controller.
• Internal reporting to Manager.
• Knowledge in UK Accounts Payable function will have an advantage.