Senior Executive - Facilities

Job Summary:

• Facilities Operations:

• Manage daily operations of office facilities, including cleaning, security, and maintenance
• Ensure all facilities are maintained in compliance with safety, health, and environmental
• Monitor and maintain office infrastructure, including HVAC, electrical, and plumbing
• Maintenance of office furniture (chairs, tables, whiteboards, ), electrical fixtures, ACs, carpet, and Televisions and coordinating with the Co-working company team as and when required to ensure everything is working fine.
• Office Upkeep, cleanliness, and meeting room management. Supervision of all audio- video equipment, and stationery.
• Stock Taking of Office Stationery, Merchandise, and other department-related
• Manage Courier - Domestic and International, preparing outgoing mail items such as envelopes or packages.
• Issuance of Photo ID Card, Access cards and other employee welfare-related coupons,
• Office Repairs & Maintenance - Coordinating with relevant stakeholders and managing all Office repair & improvements.
• Overall checks that office is in order and working always (i.e., conference rooms - TVs, HDMI cables, etc. are working, electrical points on tables are working, etc.)
• Maintain, Track & Share Monthly MIS
• Ensure compliance with all labour laws and
• Vendor Management:
• Coordinate with vendors for maintenance and service contracts, ensuring timely and quality service
• Evaluate vendor performance and negotiate contracts to optimize costs and service
• Space Management:
• Plan and manage office seating arrangements and allocations based on business
• Plan and manage office meeting rooms arrangements and reservation and allocations based on business requirements.
• Budget Management:
• Prepare and manage the facilities budget, ensuring cost
• Track expenses and report on variances against the
• Event Support:
• Provide logistical support for internal events, including setting up meeting rooms and managing event-specific
• Inventory Management:
• Oversee procurement and inventory management of office supplies and
• Maintain accurate records of facilities assets and
• Health s Safety:
• Ensure the implementation of health and safety
• Conduct periodic audits and drills to ensure emergency
• Stakeholder Collaboration:
• Act as the point of contact for employees' facilities-related concerns and provide timely
• Collaborate with cross-functional teams to support organizational
  
G. Team Management

• Manage, Guide, Coach Both Direct C Third-Party Team Members
  
Qualifications s Skills:


• Qualifications:

  Bachelor's degree in business administration, Facilities Management, or a related field with 5-7 years of relevant experience in facilities C administration management
• Skills:
• Strong organizational and multitasking
• Excellent communication and interpersonal
• Proficiency in facilities management software and
• Ability to handle emergencies and make quick
• Commitment to confidentiality and data
• Detail-oriented with excellent organisational
• Ability to multitask and prioritize tasks in a fast-paced
• Strong problem-solving skills
• Flexibility to adapt to changing schedules and
• Candidate should be fluent in English, Hindi, and