Senior Executive - Facilities

Key Responsibilities

• Landlord Management & Reconciliation:
• Timely upload of Rent, EB, Diesel, CAM, and Water invoices. Ensure payment completion and collection of NDCs.
• Diesel Management:
• Process diesel bills promptly and maintain adequate diesel levels at the site.
• VPT & Documentation:
• Keep Vendor Payment Tracker (VPT) updated with accurate entries.
• Store Visits:
• Visit all assigned PODs as per schedule. Upload time-stamped photos and walkthrough videos to the relevant trackers.
• MTN Ticket Resolution:
• Acknowledge maintenance (MTN) tickets within 30 minutes and ensure closure within defined TAT.
• Pest Control & Cleanliness:
• Conduct weekly pest control. Maintain dust-free environments, clean racks, restrooms, and upload compliance photos regularly.
• Audit Performance:
• Achieve 100% in QA audits and maintain >95% in compliance audits. Complete all weekly Gemba audits on time.
• Attendance Monitoring:
• Upload daily time-stamped photos of Security and Housekeeping attendance for both morning and evening shifts.
• Vendor Management:
• Upload monthly vendor invoices. Coordinate effectively with HK, security, garbage, and pest vendors. Ensure SOP adherence by assigned vendors.
• Garbage & Utility Management:
• Ensure timely garbage collection and cleanliness of surroundings. Upload all utility and service bill photos with tracker updates.
• Materials & Delivery Management:
• Upload signed HK/stationery challans within 24 hours. Ensure material delivery without shortages.
• Wastage Control & P&L:
• Maintain stock wastage below 0.02% per POD. Ensure 100% accuracy in monthly reconciliation reports.
• Stakeholder Engagement:
• Maintain effective communication with Infra, Finance, and Operations teams. Review feedback monthly.