Job Description

Purpose of the Job: This position will support Executive Lead Team members at the Bengaluru site. All executive assistants provide communication, scheduling and office management, and other supportive duties for direct and indirect business partners. Successful executive assistants consistently function at the highest level with the upmost regard for the Lilly values (Integrity, Excellence, and Respect for People) in the following areas: Working independently and confidently with very little if any guidance from others Utilizing excellent written and verbal communication skills to effectively interact with all personal styles Consistently achieve results with business partners and others across multiple functions Always demonstrate personal maturity and discretionary judgment; perform with high energy, integrity, honesty, trustworthiness, and the ability to keep sensitive matters confidential Flexibility, dependability, and responsiveness Performing at the highest skill level in each of the key responsibility areas Responsibilities: Schedule Management: Screening and communicating which activities, meetings, events, etc. the business partner will or will not be able to attend and coordinating all arrangements for attendance at those functions Prioritizing and organizing the business partner's time and ensuring that the business partner is adequately prepared for each day's activities. Assist with organizing large team, community, recognition, and social events (team building, work anniversaries, celebrating birthdays, wellbeing events, holidays, cultural activities, charity, etc.) as required Organize logistics for leadership events / team meetings/town halls Arranging all travel, with every detail finalized, to allow the business partner to focus on the business at hand (details will include complete itinerary including hotel, ground transportation, meeting sites, participants with their bios/resumes) Office Management and Organizational Support: Reading, screening, documenting, answering, and filing large amounts of correspondence to reduce or eliminate the need for the business partner to review and forward Coordinating and directing the activities of others in the work area- motivating, delegating projects or activities, following up on performance, instructing on deadlines and methods Maintaining the highest level of confidentiality of all information obtained from and for the business partner Potentially participating in committees or teams, including members of various departments and/or components Collecting, monitoring, analyzing, and communicating metrics as appropriate Communication Management: Preparing letters, documents, and presentations from vague concepts/ideas Handling e-mail responses as desired by the business partner (read, evaluate, respond, forward, and/or delete as appropriate) Serving as the key contact person, helping to build relationships- as well as minimizing disruptions for direct and indirect business partners Communicating independently in response to incoming requests from external customers and accepting accountability for the results of decisions Maintaining direct, open, and constant communication with the business partner regardless of the location of either Basic Requirements: High School Diploma or GED Minimum 5 years administrative assistant experience Additional Preferences: Strong technical skills and proficiency in all utilized systems (e.g., MS Word, Excel, PowerPoint) Demonstrated ability to effectively manage complex calendars Successful candidate will be comfortable in dealing with upper levels of senior management both internally and externally; handle company confidential information Ability to work independently with a high level of self-management, in a dynamic work environment Ability to adapt to frequent changes in priorities, to manage multiple diverse tasks, to maintain accuracy, and to meet tight deadlines. Ability to collaborate effectively with people to achieve common goals Excellent interpersonal skills, verbal and written communication skills Strong organizational skills Flexibility to adjust plans, work style, and methods as needed Additional Information: Being flexible and on call outside the regular workday, including evenings, weekends, holidays, and vacation time and being available by cell phone, e-mail, and/or voice mail. Travel 0-10%