Senior Executive Assistant

We are seeking a dynamic and highly organized Executive Assistant to provide support to multiple VPs in the Global Infrastructure organization, based in the Bengaluru office. This role requires a proactive individual with exceptional executive support capabilities, meticulous attention to detail and the ability to handle multiple priorities. The ideal candidate will be a resourceful and responsive problem-solver with excellent communication skills. This is a hybrid role.

Key Responsibilities Include:

• Act as a liaison between the Vice Presidents and internal/external stakeholders, managing communications and ensuring timely responses
• Manage and maintain the schedules of the Vice Presidents including coordinating meetings and travel arrangements across multiple domestic time zones and international markets
• Organize and coordinate events, meetings, workshops and conferences, including arranging logistics and preparing materials
• Conduct research and gather information to support decision-making processes
• Maintain and update records, files and databases to ensure accuracy and accessibility
• Book complex travel itineraries including air, hotel, transfers, and visas
• Handle confidential information with discretion and ensure the security of sensitive documents
• Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
• Create documents and presentations and maintain organization charts
• Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
• Assist with special projects and initiatives as assigned

Qualifications

• 8+ years of related experience as an Executive Assistant or in a similar role supporting senior executives
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
• Proficiency with virtual meeting platforms (i.e. Webex)
• Experience managing complex schedules across multiple time zones
• Exceptional work ethic with excellent accuracy, attention to detail and ability to balance multiple, competing priorities
• Ability to multitask, prioritize and handle pressure in a dynamic (and hybrid) environment
• Excellent verbal and written communication skills
• Experience in a wide range of administrative related tasks, organizing large meetings and arranging travel (domestic and international)
• Ability to work with a sense of urgency and in a fast-paced environment
• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders
• Proficiency with creating reports, presentations, distribution lists and correspondence
• Ability to adapt to the work styles and preferences of multiple executives
• Knowledge of Concur, Ariba is preferred, but not required
• Data analytics skills are highly desirable, but not required