Senior Executive - Administration

Key Responsibilities

1. Office & Facility Management

• Supervise overall office maintenance, housekeeping, security, and infrastructure upkeep.
• Coordinate with building management and vendors for facility-related issues.
• Ensure availability and functionality of office utilities (electricity, water, internet, AC, etc.).
• Monitor compliance with health, safety, and environmental regulations.

2. Travel & Logistics

• Handle travel arrangements (flights, hotels, transportation) for employees and management.
• Manage travel expense tracking and ensure policy compliance.
• Coordinate logistics for company events, meetings, and conferences.

3. MIS Reporting & Documentation

• Prepare and maintain regular

  MIS reports

  on admin expenses, procurement status, and vendor performance.
• Maintain accurate records of office assets, inventory, and consumables.
• Present data-driven insights to management for decision-making.

4. Employee & Office Support

• Support HR during new employee onboarding (workspace, ID cards, access setup).
• Manage employee welfare facilities such as cafeteria, pantry, and recreational areas.
• Handle administrative communication and coordination across departments.

5. Vendor & Procurement Management

• To plan monthly meeting with admin-related services providers/panters (housekeeping, courier, stationery, security, travel, etc.).
• Prepare and process purchase requisitions, quotations, and purchase orders.
• Negotiate pricing, terms, and service levels with vendors to ensure cost efficiency.
• Maintain vendor database, contracts, and AMC schedules.
• Track procurement budgets and ensure timely payments to vendors.
• Coordinate with finance Team for ensuring timely payment for the partners