Senior Associate

• Managing administrative processes for postgraduate programmes, including electives and dissertation terms, in collaboration with students and faculty;
• Managing day-to-day academic operations, including management, coordination with faculty, students and IIHS teams; data management; managing multiple calendars for academic classes, curricular and extracurricular activities, and IIHS events, ensuring timely updates and effective communication of any changes;
• Providing logistical support for field visits, labs, guest lectures, and workshops, as required for the academic programmes;
• Coordinating extracurricular activities and alumni engagement with university teams;
• Liaising with the University placement/ internship cell to support student career development;

Documentation, reporting, and maintaining internal records:

• Student records and progress tracking;
• Faculty data;
• Curriculum tracking and feedback collection;
• Rankings and accreditation data;
• Reports/ documentation of University events/meetings and any other documents for functioning and quality compliance;

• Coordinating with University teams to effectively manage academic infrastructure and people resources;
• Assisting in institutional branding initiatives website updates, newsletters, marketing/ academic collaterals;
• Overseeing programme budgets; routine financial matters including vendor management; basic book-keeping functions, which may involve billing, creating purchase requests, responding to invoices and cash receipt and payment processes on the ERP;
• Liaising between the Programme Office, other IIHS teams (eg, Career Development, Communications), and external partners; assisting with timely submission of materials to central teams (Communications, HR, IT, etc).

• Assisting in the preparation of teaching materials, including readings, presentations, handouts, and assignments;
• Supporting classroom and course coordination: scheduling, logistics, communication with students, and on-ground facilitation;
• Helping to organise and run tutorials, field-based sessions, or lab activities, under the guidance of faculty;
• Assisting in monitoring and reviewing student submissions, grading, and providing structured feedback;
• Assisting in developing research outputs such as reports, case studies, policy briefs, or academic papers;
• Assisting in preparing research/ practice proposals, grant applications, and ethics approvals;
• Maintaining and updating bibliographic databases, research records, and course repositories;
• Contributing to the design and documentation of new courses or knowledge products.

• Providing support to other IIHS activities, including academics, research, training, practice, operations and others;
• Participating in all activities of Institution-building at IIHS; carrying out tasks as assigned by IIHS; and travelling on IIHS work within or outside the country as needed.

• A masters degree in Environmental/ Sustainability Science, Climate Change, Planning, Development Studies, Public Policy, or a related field, with 5+ years of relevant experience; candidates with a bachelors degree and 7-8 years of relevant experience may also be considered;
• A background and interest in climate science, mitigation, adaptation, resilience-building action, climate governance, policy, or finance would be an added advantage;
• Experience in academic operations: student/ faculty administration, event coordination, and institutional compliance (rankings, accreditation, etc) in a higher education institution is desirable;
• Strong interpersonal skills and the ability to work effectively with students, faculty, and administrative staff;
• Experience and proficiency in project management ability to plan, track, and follow through on tasks and timelines across multiple stakeholders, basic financial management, and data management;
• Prior experience in supporting communication and outreach activities, including preparing materials and coordinating dissemination, which will be a further advantage;
• Experience in event coordination and logistics will be useful;
• The willingness to travel, including to field sites with students, and the ability to adapt to dynamic institutional needs.