Senior Administration Manager

Roles and Responsibilities

1. Office & Site Administration

• Oversee day-to-day administration at the corporate office and multiple project sites.
• Implement and monitor policies for facilities management, housekeeping, security, transport, and logistics.
• Ensure timely procurement and maintenance of office/site infrastructure, utilities, and services.
• Manage vendor relationships and contracts for office and site administration.

2. Compliance & Legal Administration

• Ensure adherence to all statutory, municipal, and regulatory compliances relevant to real estate projects and corporate operations.
• Maintain records, licenses, permits, and certifications across offices and sites.
• Liaise with legal and statutory authorities to resolve issues as required.

3. Insurance Management

• Handle all corporate and project-related insurances (property, construction, site execution, etc.).
• Ensure timely renewals, claim processing, and compliance with insurance policies.
• Maintain insurance documentation and coordinate with brokers/ insurers for settlements.

4. People & Process Management

• Supervise administrative teams across project sites and corporate office.
• Develop and implement standard operating procedures (SOPs) for administration.
• Monitor performance of administration staff and ensure alignment with company policies.

5. Budgeting & Cost Control

• Prepare and manage annual administrative budgets.
• Track and optimize costs related to facilities, utilities, travel, and insurance.
• Ensure efficient allocation of administrative resources across projects.

Any other support required by the Senior Management from time to time.

Desired Candidate Profile

• Graduate/ Postgraduate in Administration/ Management/ Commerce or related field.
• 12 - 15 years of experience in Administration, preferably in real estate/construction/infra companies.
• Hands-on experience in handling compliances, insurance, and multi-site operations.
• Proven experience in drafting and implementing Admin policies and procedures.
• Ability to manage multiple projects simultaneously.
• Excellent problem-solving, communication, and stakeholder management skills.
• Flexibility to travel across project sites as required.