46 Corporate Administration Jobs

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in Luxembourg To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the Lux FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. Courage - Stepping up to address difficult issues, saying what needs to be said. Drives Results - Consistently achieving results, even under tough circumstances. Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organisation moving forward.

Responsibilities: Collaborate with engineering & facility teams Ensure operational excellence within industry standards Oversee business ops, corporate admin & facilities management Food allowance Over time allowance Employee state insurance Annual bonus Performance bonus Provident fund

Oversee day-to-day administrative operations at site and office. Ensuring office cleanliness, maintenance, and repairs. Monitoring stationery requirements and coordinating with all departments for day-to-day issuance. contact us : 7752832128

Corporate office general admin & operation Office & prjects site operation management Risk Management & investigation Traning & awarnes Infrastructure & vendor management Facility management Policy formulations & implimentation at head & all site Required Candidate profile Leadership skills Manpower Handling People speaking Presentation skills good knowlege of corporate policy Minimum 15+ expeeince in admin profiles. Ex person & real estate experince will be prefreed.

Job description Role & responsibilities : Good Communication skills Should able to communicate in Telugu, Hindi English Joining formalities, scheduling interviews, screening of profiles Direct visitors to the appropriate person Answer, screen and forward incoming phone calls Maintaining office security Update calendars and schedule driver trips Perform all other other tasks assigned by the line manager Manage front office activities All work related to administration Handling social media pages Looking for work from Office only Interview Timings : 10am to 5 pm If interested, please share your resume with details of your present salary, expectation & notice period to this number -9550811119 / 8374482980

Role & responsibilities Manage day-to-day office administration, facility operations, and infrastructure coordination Oversee vendor management, procurement of office supplies, and asset tracking Ensure effective mail correspondence and document control systems are in place Coordinate housekeeping, safety, and maintenance functions to ensure smooth office functioning Assist in planning and executing office events and meetings Maintain compliance with company policies and local regulations for facility operations Support onboarding logistics and general administrative needs for new employees Preferred candidate profile Bachelors Degree from a recognized institution Admin / Infra / Facility activities Strong verbal and written communication skills Proficiency in MS Office apps Proactive and organized individual with a strong sense of ownership Comfortable working in fast-paced corporate settings Possesses good interpersonal skills and can liaise with internal teams and external vendors Familiar with administrative best practices and corporate compliance Oversee branch setup and infrastructure requirements Lead vendor on-boarding, negotiation, and payment cycles Ensure smooth facility services and maintenance management Supervise asset inventory and logistics Drive cost-saving initiatives and project implementations Conduct periodic branch visits and audits Decision making for regional administrative processes Please share your resumes on: komal.g67@hdflife.com

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in Luxembourg To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the Lux FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. Courage - Stepping up to address difficult issues, saying what needs to be said. Drives Results - Consistently achieving results, even under tough circumstances. Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organisation moving forward.

• To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A • To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. • To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. • To build, develop and maintain partnerships with Operation teams in Luxembourg • To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities: • Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. • Acts as a point of contact for daily operations on complex clients • Assist with the audit process, Attend board and shareholders meetings • Finalise board minutes, prepare complex board packs • Review board minutes of more junior team members • Prepare and review RCS, RBO, UBO and other related documents • Review of bank account opening forms • Coordinate with the Lux FCS and Payment team on payments processing • Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments • Conduct/review Compliance File Review (CFRs) of Client files • Assists on client onboarding processes. • Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team • Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager • To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. • Acquire knowledge to become specialists of their designated clients' requirements and deliverables. • Seeks knowledge and expertise for their own professional development. • Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management: • Ensures timesheets are completed daily and accurately filed for all hours worked. Systems: • Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. • Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. • Monitor and ensure that Antrance is properly updated in line with internal guidelines • Understands and uses best practice on workflow platform/s. Risks: • Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. • Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: • Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. • Courage - Stepping up to address difficult issues, saying what needs to be said. • Drives Results - Consistently achieving results, even under tough circumstances. • Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. • Decision Quality - Making good and timely decisions that keep the organisation moving forward.

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in Luxembourg To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the Lux FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. Courage - Stepping up to address difficult issues, saying what needs to be said. Drives Results - Consistently achieving results, even under tough circumstances. Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organisation moving forward.

Job Summary Assists the Manager in the management and oversight of a service delivery team handling the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), by providing guidance and leadership to the Indian CoSec Team Assist the Manager of the team in leading, organizing, coordinating, developing, monitoring the performance, delegates tasks and responsibilities to their direct reports and their team members (skip level), as needed. To facilitate and assist various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. Assists the Manager – Fund Corporate in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Concentrates in engaging and developing teams and individuals. Provides consistent feedback on quality, accuracy and timeliness of outputs made by the Indian Cosec teams Assist the Manager in monitoring overall teams' results and performance based on the KPIs as agreed with the Lux Fund CS & Cosec team (ex. Quality, Timeliness, Issue Log, Increased Productivity, among others). Initiates and facilitates meetings to address overall teams' performance and develop/coach non-performing individuals. Core Responsibilities Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. Monitors the timely, accurate and quality deliverables of the Indian Cosec teams, and intervene, as necessary. Provides guidance and coaching to the team in both technical and more on the non-technical aspects of their role. Initiates the development of the technical competencies of their teams by providing feedback on their deliverables and endorsing them to the appropriate learning & development activities Monitors and provides support to cluster counterparts escalations and involves the relevant stakeholders. Monitors the agreed timelines of deliverables with the cluster counterparts and provides support for escalations to ensure that their teams carry out the work, as agreed. To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships through crucial conversations. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Monitors that all client cluster requirements are thoroughly being reviewed and follows standards. Minimize risk to IQEQ by ensuring all procedures, rules, laws, regulations and checklists are followed. Tasks & Duties Cluster Client Delivery Acquires functional knowledge and understanding of the clients’ agreements, Scope of Work (SOW), SLA’s and other necessary information needed to review and/or prepare deliverables. Monitors if the Indian Cosec team has the needed information, data and supporting documents are received for the review/preparation of the needed deliverables. Addresses and escalates issues, as required. Monitors the consistency and quality of the deliverables within the agreed timeframes of the teams. Provides support (for timelines) and address issues (for quality), as needed. Monitors and communicates the review comments of the team and then follows up to address pending comments for preparers, as needed. Research and validates the interpretation of the requirements of the client. Assist in preparing reports on compliance cases with root cause information, corrective action, and preventive measures in a timely manner. Assist in enforcing process standards across the teams. Ensure the client database and all other reports are up to date and accurate Assist in tracking and reporting KPIs as agreed with the Lux Fund CS & Cosec team. Staff managerial responsibilities Recruit, train, appraise, coach and discipline staff Give feedback to staff Ensure staff adheres to policies and procedures Develop goals and personal growth plans for staff Plan work assignments and workload Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Reviews and approves timesheets of their team and ensures they are completed daily and accurately filed for all hours worked in a timely manner. Reviews and pre-approves filed overtime of their team. Analyses and proactively manages team capacity deliverables by allocating needed resources/support. Systems Setups, monitors and updates, and monitors/ensure completeness and accuracy of all deliverables via Navigator Flow in a timely manner, as needed. Monitor and ensure filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Understands and uses best practice on workflow platform/s. Understands and becomes knowledgeable on how to generate reports using reporting platform/s. Risks Monitors relevant procedures and checklists are adhered to and completed to mitigate errors. Monitors reported breaches, complaints or errors to appropriate authorities are acted upon in a timely manner. Acquires knowledge of risk factors and potential breach. Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. Courage - Stepping up to address difficult issues, saying what needs to be said. Develops Talent - Developing people to meet both their career goals and the organisation's goals. Drives Results - Consistently achieving results, even under tough circumstances. Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Persuades - Using compelling arguments to gain the support and commitment of others. Builds Effective Teams - Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals. Business Insight - Applying knowledge of business and the marketplace to advance the organisation's goals. Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organisation moving forward. Directs Work - Providing direction, delegating, and removing obstacles to get work done.

• Management and oversight of a service delivery team handling the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), by providing guidance and leadership to the Indian CoSec Team • As a supervisor, the Cosec Manager leads, organizes, coordinates, develops, monitors the performance, delegates tasks and responsibilities to their direct reports and their team members (skip level), as needed. • To facilitate and assist various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures, as needed (when Assistant Manager is unable to, depending on capacity). • Performs review of core processes, complex ad hoc works, and all other client requirements, as needed. • Concentrates in engaging and developing teams and individuals. • Provides consistent feedback on quality, accuracy and timeliness of outputs made by the Indian Cosec teams • Monitors overall teams' results and performance based on the KPIs as agreed with the Lux Fund CS & Cosec team (ex. Quality, Timeliness, Issue Log, Increased Productivity, among others). • Initiates and facilitates meetings to address overall teams' performance and develop/coach non- performing individuals. • Ensures balanced work allocation across the Cosec teams and reallocates resources accordingly. • Balances stakeholders by establishing good working relationship with the cluster counterparts and other support groups. Core Responsibilities: • Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A. • Monitors the timely, accurate and quality deliverables of the Indian Cosec teams, and intervene, as necessary. • Provides guidance and coaching to the team in both technical and more on the non-technical aspects of their role. • Initiates the development of the technical competencies of their teams by providing feedback on their deliverables and endorsing them to the appropriate learning & development activities • Monitors and provides support to cluster counterparts escalations and involves the relevant stakeholders. • Monitors the agreed timelines of deliverables with the cluster counterparts and provides support for escalations to ensure that their teams carry out the work, as agreed. • To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships through crucial conversations. • Acquire knowledge to become specialists of their designated clients' requirements and deliverables. • Seeks knowledge and expertise for their own professional development. • Monitors that all client cluster requirements are thoroughly being reviewed and follows standards. • Minimize risk to IQEQ by ensuring all procedures, rules, laws, regulations and checklists are followed. Tasks & Duties Cluster Client Delivery • Acquires functional knowledge and understanding of the clients’ agreements, Scope of Work (SOW), SLA’s and other necessary information needed to review and/or prepare deliverables. • Monitors if the Indian Cosec team has the needed information, data and supporting documents are received for the review/preparation of the needed deliverables. Addresses and escalates issues, as required. • Monitors the consistency and quality of the deliverables within the agreed timeframes of the teams. • Provides support (for timelines) and address issues (for quality), as needed. • Provide support for the rest of the team and other teams by allotting additional capacity, as needed. At the same time, initiates the request for support needed from other teams. • Monitors and communicates the review comments of the team and then follows up to address pending comments for preparers, as needed. • Monitors and oversees the interpretation of the requirements of the client and in some instances, does the research and validates in the absence of an Assistant Manager. • Reviews and acts as the team approver of submitted reports and compliance cases with root cause information, corrective action, and preventive measures in a timely manner. Responsible in discussing the details and actions done with the HODs. • Monitors and works with the Assistant Manager to enforce process standards across the teams. • Ensure the client database and all other reports are up to date and accurate • Acts as first level of escalation of issues/concerns from the funds assigned to their clusters. • Tracks and report KPIs as agreed with the Lux Fund CS & Cosec team. Staff managerial responsibilities: • Recruit, train, appraise, coach and discipline staff • Give feedback to staff • Ensure staff adheres to policies and procedures • Develop goals and personal growth plans for staff • Plan work assignments and workload Workflow Management • Ensures timesheets are completed daily and accurately filed for all hours worked. • Reviews and approves timesheets of their team and ensures they are completed daily and accurately filed for all hours worked in a timely manner. • Reviews and pre-approves filed overtime of their team. • Analyses and proactively manages team capacity deliverables by allocating needed resources/support. Systems • Setups, monitors and updates, and monitors/ensure completeness and accuracy of all deliverables via Navigator Flow in a timely manner, as needed. • Monitor and ensure filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. • Understands and uses best practice on workflow platform/s. • Understands and becomes knowledgeable on how to generate reports using reporting platform/s. Risks: • Monitors relevant procedures and checklists are adhered to and completed to mitigate errors. • Monitors reported breaches, complaints or errors to appropriate authorities are acted upon in a timely manner. • Acquires knowledge of risk factors and potential breach. • Reviews and acts as the team approver of submitted reports and compliance cases with root cause information, corrective action, and preventive measures in a timely manner. Responsible in discussing the details and actions done with the HODs. Key behaviours we expect to see: In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: • Resourcefulness - Securing and deploying resources effectively and efficiently. • Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders. • Courage - Stepping up to address difficult issues, saying what needs to be said. • Develops Talent - Developing people to meet both their career goals and the organisation's goals. • Builds Networks - Effectively building formal and informal relationship networks inside and outside the organisation. • Drives Results - Consistently achieving results, even under tough circumstances. • Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. • Persuades - Using compelling arguments to gain the support and commitment of others. • Builds Effective Teams - Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals. • Business Insight - Applying knowledge of business and the marketplace to advance the organisation's goals. • Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. • Decision Quality - Making good and timely decisions that keep the organisation moving forward. • Directs Work - Providing direction, delegating, and removing obstacles to get work done.

Responsible for handling office errands, document delivery, courier drops, banking work and admin support tasks. Assists the Admin team with day-to-day operations across departments and external locations. 2 wheeler required (fuel charges reimburse)

Manage office supplies, maintenance, and day-to-day operations Keep client and vendor records organized and up to date Act as the point of contact between kitchen operations and admin functions Required Candidate profile Maintain and update leave records, and shift schedules Coordinate with the accounts team for salary and vendor documentation Support HR in onboarding, paperwork, and internal communications

Total administration, security & infrastructure operations for a large manufacturing company Corporate office - welfare, Planning, Transport, Canteen, Estate Mgt, Security, Housekeeping, Vendor Mgt, safety, govt. liasoning & costing. Required Candidate profile Exp in Admin, facilities, security, transport, housekeeping, Welfare, Contracts, Govt liaison & safety. Should have working exp in Corporate office of a manufacturing company. Core Admin exp only.

Perform Daily Books keeping, administration job including asset management, petty cash management and Hiring and onboarding documentations Perks and benefits Salary Rs 20000-30000/- pm + Accomodation

Job Summary: We are seeking an experienced and proactive Senior Administration Manager to lead and manage administrative operations across our real estate projects. The ideal candidate will bring 8+ years of experience in real estate administration, facility management, compliance, vendor coordination, and team supervision. This role requires strong organizational skills, attention to detail, and the ability to streamline processes across multiple sites. Key Responsibilities: Administrative Oversight: Manage all administrative functions across project sites and corporate office, ensuring smooth daily operations. Facility & Asset Management: Supervise maintenance of office premises, project sites, and fixed assets. Ensure availability and upkeep of office infrastructure. Vendor Management: Identify, negotiate, and manage service providers for housekeeping, security, transport, IT support, and supplies. Compliance & Documentation: Ensure timely renewal of licenses, permits, and statutory compliances related to building, labour, and municipal norms. Procurement Coordination: Oversee purchase and inventory of office and site materials; coordinate with procurement teams for timely delivery. Budgeting & Cost Control: Prepare admin budgets, monitor expenses, and optimize costs without compromising operational efficiency. Team Supervision: Lead and train administrative support staff; monitor performance and ensure adherence to company policies. Liaison & Coordination: Act as liaison with government agencies, utility providers, and local authorities for administrative needs. Support to Leadership: Provide executive-level support to senior management for operational, travel, and logistical arrangements. Requirements: Bachelors degree in Business Administration or related field (MBA preferred). Minimum 8 years of relevant experience in real estate or infrastructure companies. Strong knowledge of facility management, admin SOPs, and compliance protocols. Excellent in communication, leadership, and problem-solving skills. Proficient in MS Office, ERP tools, and documentation processes.

Job Summary: The Administrative Lead is responsible for overseeing all administrative functions within the organization to ensure smooth and efficient operations. This includes managing office operations, facility management, procurement, staff supervision, and administrative compliance with organizational policies and legal requirements. The ideal candidate is a strategic leader with excellent organizational and interpersonal skills. Key Responsibilities: Office Management: Ensure day-to-day administrative operations run smoothly across departments and locations. Facilities Management: Oversee building maintenance, office infrastructure, safety, and security procedures. Procurement and Inventory: Manage procurement of office supplies, equipment, and services; maintain inventory controls. Budgeting & Cost Control: Develop and manage the administrative budget; implement cost-effective solutions. Policy & Compliance: Develop and enforce company policies and procedures; ensure compliance with statutory requirements and internal policies. Vendor & Contract Management: Negotiate with vendors and service providers; manage contracts and service level agreements. Team Supervision: Lead and supervise administrative and support staff; ensure performance and professional development. Support to Senior Management: Provide administrative support to senior leadership, including scheduling, communication, and logistics . Key Competencies: Leadership and team management Strategic planning and execution Vendor and contract negotiation Confidentiality and discretion Adaptability and time management

Work Timings - 12 PM to 9 PM IST About the team: Welcome to the world of Corporate Secretarial Management! As a professional in this role, you will be at the heart of ensuring the smooth functioning and legal compliance of a portfolio of companies. Your responsibilities will encompass a wide range of essential tasks that are vital to the success and integrity of these entities. One of your primary duties will be handling all corporate secretarial and administrative matters for the companies under your care, starting from their incorporation to the eventual liquidation of legal entities when required including client correspondence. You'll be the go-to person for attending board meetings and diligently preparing comprehensive board packs and minutes of the meetings. Detailed Job Description: Handling all corporate secretarial matters for a portfolio of companies including incorporation & liquidation of legal entities. Looking for 2 - 5 Years of experience Organizing board meetings and preparing board packs and minutes of the meetings. Preparing necessary documents for AGM, EGM, board resolutions, liquidations, striking off, etc. Assisting with statutory and compliance obligations including filing requirements with the regulatory authorities. Maintaining statutory registers and books by keeping them up to date. Perform ad hoc client administration and corporate secretarial duties including drafting of documents. Processing and organizing client correspondences. Collaborate and work closely with the counterparts and or directors in the location. Ensure all the trackers are updated on-time without any deviation. Ensure process is audit complaint by adhering to process guidelines and procedure document. Maintaining and managing 100% accuracy in all the deliverables. Should deploy first-time right approach and ensure proper checks to avoid rework. Meeting all the prescribed deadlines for daily, weekly monthly and yearly activities assigned. Master the task and perform a quality check. Support Leads in preparing and maintaining MIS. What technical skills, experience, and qualifications do you need? Qualified CS / Semi Qualified (Company Secretary). Relevant corporate secretarial or corporate administration experience. Understanding of corporate structures and regulations. Strong organizational, communication and drafting skills. Demonstrated analytical and problem-solving skills with attention to details. Critical thinking and customer service skills. Good team player, independent, meticulous, proactive, high attention to detail, self-motivated and able to adapt in new challenges and with excellent communication skills. Proficient in MS Office applications, in particular Excel, Word and Outlook. Organizational and time management skills.

Corporate Services & Compliance Officer Experience: 5-7 Years Exp Salary: Upto 24 LPA Shift: 1:30 PM to 9:30 PM IST Preferred Notice Period : Within 15 Days Opportunity Type: Office (Bengaluru) Placement Type: Full-time (*Note: This is a requirement for one of Uplers' Clients) Must have skills: Company Secretary Certification, Executive Level Administrative Experience, Insurance Management, Prior Experience Handling Corporate Governance Adiuvo (One of Uplers' Clients) is looking for: About Adiuvo: A specialised call handling service for the Property Management Industry, primarily Out of Hours managing over 850,000 maintenance emergencies over 350+ client portfolios. Adiuvo also provide a comprehensive reactive and planned fully managed maintenance service over all trades and UK postcodes via our Renovo service. Adiuvo call handling service - for Property Professionals by Property Professionals Specialties Residential Property Management, Call Handling, Out of Hours, Commercial Property, Leasehold Management, Lettings Management, Maintenance Emergencies, and Maintenance Management The client won Professional Services Provider of the Year for the second year in a row and the legend that is Rhoda O'Sullivan won Business Development Manager of the Year. Responsibilities: Job Description- Corporate Services & Compliance Officer . Job Title: Corporate Services & Compliance Officer Reports to Directors & Group Advisor . Job Purpose: To provide strategic, administrative and corporate governance support to the Directors of group entities and the groups strategic advisor and subsequently a CEO of the UK business (collectively referred to as the Executives). This critical role acts as the linchpin for ensuring regulatory compliance, financial governance, maintaining corporate reporting discipline and supporting key strategic initiatives, while efficiently handling complex administrative and financial reporting and stakeholder management tasks across global markets. Key Responsibilities: Company Secretarial Requirements: Ensure compliance with applicable regulations (e.g., ASIC, FCA and international equivalents) and corporate governance standards. Maintain statutory records, register of client contracts, manage company filings and assist in the preparation of annual reports and quarterly financial summaries. Coordinate with external legal and compliance advisors, as necessary. Importance: Ensures legal compliance and minimizes risk exposure; critical for maintaining the companys credibility with regulators and investors. Insurance Management: Manage the companys insurance portfolio, ensuring adequate coverage is maintained across operations and geographies. Liaise with insurance brokers and providers for renewals, claims and audits. Importance: Protects the business from operational risks and ensures financial prudence in managing liabilities across jurisdictions. Importance: Safeguards the companys legal and financial interests, ensures the protection of valuable intellectual property assets, and supports smooth intra-group operations, especially important during international expansion. Corporate Contracts and Inter-Entity Arrangements: Maintain oversight of corporate contracts, inter-company agreements and renewals. Ensure intellectual property assets (e.g., trademarks, domain names, copyrights, patents) are registered, protected, renewed, and properly assigned within corporate structures. Work closely with legal advisors to ensure documentation accuracy and compliance. Importance: Safeguards the companys legal and commercial interests and ensures smooth intra-group operations, which is vital during growth and cross-border expansion. Strategic Planning Support: Assist in updating, tracking and reporting on the strategic plan in collaboration with the executives. Ensure alignment of strategic initiatives with operational execution. Importance: Bridges tactical execution with strategic vision, ensuring measurable progress toward corporate goals. Confidentiality and Compliance: Uphold the highest standards of confidentiality and ethical conduct. Ensure compliance with all relevant governance, data privacy and regulatory requirements. Importance: Protects the integrity of sensitive information and fosters a culture of compliance and trust. Essential Skills and Qualifications: Company Secretary Certification/Background Financial Literacy/ Exposure to XERO and developed Excel skills Executive-Level Administrative Experience Stakeholder Management and Communication Skill Attention to Detail and Organizational Skills Analytical Thinking Discretion and Integrity Proficiency in Digital Tools (e.g., Microsoft 365, Diligent, DocuSign, virtual meeting platforms) Knowledge of International Business and Insurance (Preferred) Adaptability and Growth Mindset Experience Working with Entrepreneurs (Desirable) Tech Savvy Education: Bachelors degree in business administration, Law, Finance, or a related field (required). Formal qualification or certification in Company Secretarial Practice (e.g., ICSA/ICSI/CGI UK or equivalent) (preferred). Additional certifications in governance, compliance, or corporate administration (advantageous). Professional Experience: Minimum 5+ years supporting C-Suite executives in administrative and/or company secretarial functions. Prior experience handling corporate governance and compliance matters in regulated environments (preferably with ASIC, FCA, SEBI or equivalent bodies). Demonstrated experience managing board-level documentation, meeting planning and corporate filings. Exposure to insurance management and understanding of corporate insurance needs. Proven history of stakeholder communication, including board members, legal advisors, insurers, auditors etc. Experience working in high-growth environments or with entrepreneurial leaders (preferred but not mandatory). Familiarity with international business operations (bonus for Canada, Australia, or UK exposure). Personal Characteristics: Trustworthy and principled Ambitious yet content to work behind the scenes. Calm under pressure Highly dependable and committed to long-term success. A collaborative spirit with high emotional intelligence How to apply for this opportunity: Easy 3 Step Process: 1. Click On Apply and register or log in to our portal 2.Upload updated Resume & complete the Screening Form 3. Increase your chances of getting shortlisted & meet the client for the Interview! About Uplers: Our goal is to make hiring and getting hired reliable, simple, and fast. Our role will be to help all our talents find and apply for relevant product and engineering job opportunities and progress in their career. (Note: There are many more opportunities apart from this on the portal.) So, if you are ready for a new challenge, a great work environment, and an opportunity to take your career to the next level, don't hesitate to apply today. We are waiting for you!

Role & responsibilities Greeting clients and visitors with a positive and helpful attitude. Answering, screening, and forwarding phone calls in a professional manner Maintaining visitor logs and security protocols Assisting with administrative tasks, including copying, taking notes, and making travel plans. Scheduling appointments Maintaining a clean and safe reception area. Directing visitors by maintaining employee and department directories Preferred candidate profile Minimum Graduation: Candidates must hold a bachelor's degree. Communication Skills: Excellent command of English, both spoken and written, is crucial. Appearance: Candidates should present a professional and well-groomed appearance. Technical Proficiency: A good understanding of MS Office applications (Word, Excel, Outlook) is required. Experience: A minimum of 1 to 3 years of experience in a similar role.

Seeking an experienced Executive Assistant in Pune with 5+ years' relevant experience. Must be fluent in communication. Supports leadership, manages schedules, coordinates meetings, and ensures efficiency. MALE candidate preferred Required Candidate profile Graduate with 5+ years’ EA experience, fluent in communication, proactive, organized, and result-driven. Strong at managing multitasking, and supporting senior leadership in a fast-paced environment.

The Role: Understanding corporate and legal compliances as per jurisdiction in which client companies are located. Handling compliances and documentation under the applicable anti-money laundering regulations. Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors. Handling compliances relating to annual meetings of overseas client companies. Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman. Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same. Assisting the team in providing required documents for various purposes including banking and taxation requirements. Assisting in audits including internal audits and risk assessments and reviews. Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information. Drafting and vetting of agreements, contracts and documents. Preparation of SOPs and training material for understanding and benefit of the team members. To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required. The Skills: Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc. Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients. Strong work ethic. Adapting and flexible approach towards learning new systems and operational procedures. Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills. Strong interpersonal, verbal and non-verbal communication skills. Team Player with excellent collaborative, analytical, problem solving and organisational skills. Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment. Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint) Qualifications Company Secretary;. Experience in handling compliances under Anti-Money Laundering Regulations will be an added advantage.

Company Secretary (Corporate Administrator) DEPARTMENT: Corporate Solutions As a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations. The Role: Understanding corporate and legal compliances as per jurisdiction in which client companies are located. Handling compliances and documentation under the applicable anti-money laundering regulations. Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors. Handling compliances relating to annual meetings of overseas client companies. Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman. Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same. Assisting the team in providing required documents for various purposes including banking and taxation requirements. Assisting in audits including internal audits and risk assessments and reviews. Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information. Drafting and vetting of agreements, contracts and documents. Preparation of SOPs and training material for understanding and benefit of the team members. To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required. The Skills: Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc. Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients. Strong work ethic. Adapting and flexible approach towards learning new systems and operational procedures. Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills. Strong interpersonal, verbal and non-verbal communication skills. Team Player with excellent collaborative, analytical, problem solving and organisational skills. Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment. Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint) Qualifications Company Secretary;. Experience in handling compliances under Anti-Money Laundering Regulations will be an added advantage. What you will get in return: A genuinely unique opportunity to be part of an expanding large global business Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly

Handles office coordination, vendor management, travel bookings, inventory, facility upkeep, and documentation. Supports HR/admin tasks to ensure smooth daily operations. Strong organizational skills required. Required Candidate profile Strong organizational skills required.

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (MAU) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in MAU To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Mauritius) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the MAU FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the MAu FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach.