Senior Admin Executive

Overview – The role is responsible for supporting the organization's administrative and facility management operations. This position assists in maintaining office operations, managing facilities, and ensuring a safe and functional work environment. Duties include day-to-day administrative tasks such as handling office supplies, equipment, and services, and coordinating with other teams and departments to address the organization's administrative requirements.

• Office maintenance & upkeep – housekeeping, pantry, office stationery, pest control and other facility related activities for all offices across India
• Assist in coordinating facility-related projects and tasks.
• Employee Travel - Travel (air and ground), ticketing and accommodation.
• Event Management - Participate in planning and coordinating company events and meetings.
• Assist in event preparations and ensure they run smoothly.
• Vendor Management – source, identify, negotiate rate contracts for employee or business-related purchase/procurement needs.
• Assist in maintaining accurate and up-to-date records related to administrative tasks and facility management. Processing of the invoices.
  Asset management – maintain proper record keeping and data
• Prepare Purchase order for general administration
• Managing building infrastructure systems, electrical, plumbing, appliance operation/ functionality
• Fire Safety checking
• Coordinate with AMC Suppliers and other vendors.
• Identify opportunities for process improvements and contribute to enhancing the department's efficiency.
• Generating reports monthly reports and as per requirement.
• Support for Employee related activities and onboarding

Education & Experience:

Graduation in Any stream

Knowledge of administrative tasks and procedures.

Understanding of basic facility management concepts.

Ability to work effectively as part of a team and collaborate with colleagues.

Good verbal and written communication skills.

Excellent data management skills

Effective negotiation skills and vendor management

Commitment to following safety protocols and guidelines.

Basic problem-solving skills and the ability to address administrative challenges.

Attention to detail and organization for maintaining records.

Willingness to learn and contribute to process improvements.