Senior Admin Executive - Only Immediate Joiners

About the Role:

Senior Admin Executive

Key Responsibilities:

Office Infrastructure & Facility Management

• Oversee current office operations, maintenance, housekeeping, and security.
• Plan and support the setup of the new office space (coordination with vendors, facilities, legal, and compliance).
• Ensure workplace safety, hygiene, and functional infrastructure.

Vendor Management

• Identify, negotiate, and manage contracts with facility vendors, pantry services, security agencies, and maintenance partners.
• Ensure timely procurement of office supplies and services.

Travel & Outings Management

• Handle end-to-end employee travel logistics including bookings, accommodations, and local conveyance.
• Plan and coordinate team outings, offsites, and company events.
• Ensure cost-effective planning and maintain travel and event budgets

Employee Care & Engagement

• Manage employee office needs: seating, access cards, pantry, stationery, etc.
• Coordinate with HR to support events, onboarding, and overall in-office experience.

Administrative Operations

• Maintain administrative records, budgets, and reports.
• Ensure timely utility and service payments (internet, electricity, etc.).
• Coordinate with IT and procurement teams for equipment and infrastructure needs.

Compliance & Risk Management

• Ensure adherence to health, safety, and legal compliance standards.
• Manage audits related to office premises and facility operations.
  

Requirements:

• 3-5 years of relevant experience in administration or facility management.
• Prior experience handling office setups or relocations is a strong plus.
• Strong interpersonal and vendor negotiation skills.
• Ability to work in a fast-paced, evolving environment.
• Proficient in MS Office / Google Workspace and admin reporting tools.
• High ownership, problem-solving ability, and service-oriented mindset.