Secretary/Personal Assistant

Job Title: Secretary/ Personal Assistant Location: Goregaon, Mumbai Reports To: Managing Director Job Summary We are looking for a highly efficient and discreet Personal Assistant (PA) / Secretary to support the Managing Director. This role involves providing high-level administrative and personal support to ensure the smooth operation of the MD’s daily activities and business functions. The ideal candidate will be proactive, professional, and highly organized. Key Responsibilities Manage and maintain the MD’s calendar, including scheduling meetings, appointments, and travel. Act as the point of contact between the MD and internal/external stakeholders. Draft, review, and manage correspondence, reports, presentations, and other documents. Organize and prepare materials for board meetings, executive meetings, and presentations. Maintain filing systems (digital and physical) for confidential and business-critical documents. Handle incoming communications such as phone calls, emails, and mail. Build and maintain strong working relationships with internal teams and external contacts. Act as a gatekeeper and screen requests to manage the MD’s time effectively. Follow up on delegated tasks and projects to ensure timely completion. Handle personal errands or administrative tasks on behalf of the MD. Required Qualification And Skills Minimum 2 years of experience working as a Personal Assistant or Secretary, preferably supporting senior executives. Graduate in any discipline from a recognized university. Excellent verbal and written communication skills in English. Able to manage multiple priorities at a time. Quick learner with excellent grasping ability and a proactive approach to acquiring new skills or tools. Flexible and adaptable, capable of adjusting to changing priorities and dynamic work environments. Tech-savvy, with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and basic knowledge of digital collaboration tools. Skills: relationship building,digital collaboration tools,organizing meetings,secretary,calendar management,document management,personal assostant,communication skills,time management,microsoft office suite,communication,administrative,task delegation,filing systems Show more Show less