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ArcVac Forge
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Secretary/ Executive Assistant To MD

Secretary/ Executive Assistant To MD

12 - 22 years

|

5 - 8 Lacs

Posted:-1 days ago| Platform:

Apply

Skills Required

travel management administration fixing appointments letter drafting ticket booking travel booking mom calendar management email writing hotel booking

Work Mode

Work from Office

Job Type

Full Time

Job Description

Key Responsibilities:

1. Administrative Support

Manage executive calendars, schedule appointments, and organize meetings.
Prepare agendas, minutes, and necessary documentation for meetings.
Draft, review, and manage correspondence, reports, and presentations.
Handle telephone calls, emails, and other communication on behalf of the executive.

2. Coordination & Communication

Serve as a liaison between the executive and internal/external stakeholders.
Coordinate with different departments for smooth information flow and task execution.
Maintain effective communication and follow-up on pending matters.

3. Travel & Event Management

Plan and coordinate domestic and international travel, including visa processing, ticketing, accommodation, and itinerary preparation.
Assist in organizing official events, conferences, and business meetings.

4. Documentation & Record Keeping

Maintain and organize confidential files and records (digital and physical).
Track and manage executives expenses and reimbursements.

5. Office & Task Management

Ensure the executives office runs efficiently with minimal supervision.
Handle general office administrative duties as required.
Support in preparing MIS reports, data analysis, and project tracking if required.

Key Skills & Competencies:

Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
High level of integrity, discretion, and confidentiality.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
Time management and ability to work under pressure.
Professional appearance and behavior.

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