Secretary / Executive Assistant

Hi! I’m Swapnicah Jain, founder of a digital marketing and brand growth agency. I’ve been working with global brands for over 13 years — from fashion and skincare to wellness, coaches, and salons. I mostly work 1:1 with my clients and now I’m ready to welcome one grounded, reliable person to join me closely in this next phase of growth. I’m looking for a full-time Executive Assistant who can work with me from my office in Sector-63, Noida. I run a small, peaceful setup and are looking for someone who can hold space with us, support operations, and grow into a strong pillar for the business. You will be working as my right hand, helping me stay focused on income-generating and CEO-level tasks. 1. Calendar, Scheduling & Time Protection Manage my daily and weekly calendar — Zoom meetings, client calls, breaks, family time Book calls through Topmate, Calendly, etc. Send gentle reminders for appointments 2. Client Communication & Inbox Management Sort and respond to client emails Follow up on leads, overdue payments, feedback, and check-ins Send welcome/intake forms or client onboarding emails Draft basic replies or assign urgent messages to me only 3. Project & Team Coordination Use tools like Asana, Slack, Notion, or Trello to track team and freelancer work Follow up with my designers, editors, developers, etc. Create weekly check-in reports for all active client projects 4. Content & Campaign Prep Prepare Instagram, LinkedIn, or newsletter content for review Upload approved content to scheduling tools (like Planoly, Later, or Buffer) Send reminders for reels/posts/ads I need to approve Coordinate with my copywriter/designer for missing assets 5. Website & Digital Asset Support Update text/images on Wix Studio or WordPress (basic level) Organize files, images, testimonials, case studies Maintain Google Drive or Dropbox so everything is easy to find 6. Basic Client Operations Send invoices, receipts, proposals Track weekly income/expenses in a basic spreadsheet Maintain a CRM or Notion database of clients and leads 7. Personal Assistant Crossovers (Optional) Help book travel, hotel stays for my retreats or vacations Order supplies, decor, or ritual tools for office Track birthdays or special dates of family, team, or VIP clients  You’re the right fit if: You’re someone who’s calm, trustworthy, and organized You like working in a quiet environment without chaos You’re okay being part of a small setup (not a corporate space) You’re naturally proactive and like to get things done You’re comfortable working closely with me You live near or can easily commute to Noida Sector-63 Timings & Salary: Full-time | Monday–Saturday - Timings- 12 noon - 8 pm in office but should be flexible based on my availability as I work with US clients mostly. In-Office (Work-from-home allowed on select days- if approved) Salary: ₹18,000 – ₹30,000/month depending on experience Why work with me? You’ll be working directly with me — not lost in a big team. I’ll involve you in creative discussions, client work, and decision-making. I value calm energy, clear communication, and loyalty. If we vibe well, this role can grow into operations or creative lead in the future.