Secretary / Executive Assistant

Executive Assistant (EA) provides high-level administrative support to senior leaders, managing complex schedules, communications, travel, and projects to boost executive efficiency and productivity, acting as a key liaison and gatekeeper for confidential information, requiring strong organization, communication, discretion, and problem-solving skills. Core duties involve calendar management, meeting coordination, drafting correspondence, preparing reports, handling expenses, and liaising with internal/external stakeholders, often anticipating needs to ensure smooth operations.  Key Responsibilities: Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate logistics (virtual/in-person).  Communication: Screen calls/emails, draft/proofread internal/external communications, and act as a liaison.  Travel: Arrange complex domestic/international travel, prepare itineraries, and handle expenses.  Document Management: Prepare reports, presentations, financial statements, and maintain confidential files.  Project Support: Assist with project management, track action items, and support operational initiatives.  Gatekeeping: Serve as the primary point of contact, filtering information and protecting the executive's time.  Essential Skills & Qualifications: Skills: Exceptional organization, communication (verbal/written), time management, attention to detail, discretion, adaptability, emotional intelligence, and problem-solving.  Education: High school diploma minimum; Bachelor's degree often preferred.  Experience: Proven experience in high-level administrative support.  The EA Role in Focus: An EA goes beyond basic admin; they are strategic partners who understand business priorities, anticipate needs, and handle sensitive information, enabling executives to focus on strategic goals. They are crucial for maintaining order, managing relationships, and ensuring the seamless flow of daily business.