Secretarial Personal Assistant

As a Secretarial Personal Assistant at our company located in Ambali, you will play a crucial role in supporting the Director/CFO by efficiently managing official correspondence, communications, schedules, and travel arrangements. Your professionalism, discretion, and organizational skills will be essential in ensuring the smooth functioning of daily operations. Key Responsibilities: - Draft, review, and manage official correspondence, reports, and presentations. - Maintain and update confidential records, files, and documentation. - Handle incoming and outgoing communications (calls, emails, letters). - Prepare meeting agendas, circulate briefing materials, and take accurate minutes. - Coordinate board/management meetings and follow up on action points. - Manage and prioritize the Director/CFO's calendar, scheduling appointments and meetings. - Liaise with internal teams, external stakeholders, and clients on behalf of the Director/CFO. - Plan and coordinate travel arrangements (domestic and international) including flights, hotels, visas, and logistics. - Organize events, conferences, and business gatherings as per requirements. - Ensure timely reminders and support for strategic and operational deadlines. - Manage personal documentation, purchases, and event coordination for the Director/CFO. - Maintain strict confidentiality on personal and professional matters. Qualifications Required: - Graduate in any discipline. - Diploma/Certification in Secretarial Practice or Office Management is an added advantage. - 3-6 years of experience as a Secretary / Executive Assistant / Personal Assistant. - Excellent verbal and written communication skills (English and local language). - Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook). - Knowledge of office equipment and basic administrative procedures. - High level of professionalism, discretion, and confidentiality. - Strong organizational skills with the ability to multitask and prioritize. Please note that the salary range for this position is between 35000 to 45000 P.M. This is a full-time job that requires in-person work at our Ambali location.,