208 Secretarial Operations Jobs

Draft emails,letters. Coordinate meetings,manage calendars,handle travel plans(domestic & international) Excellent communication skills in English proficient in MS Office (Word, Excel) Age: 35+ years Willingness and readiness to travel If needed.

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Corporate Governance and Company Secretarial Functions. Legal Strategy and Compliance Contract management, Risk Management Regularity affairs. Overseeing corporate governance. Required Candidate profile Candidate will lead the legal department, ensuring compliance with all applicable laws and regulations, managing legal risks, and providing strategic legal advice to the company’s executive team.

of the Role & responsibilities We are looking for Company Secretary All Corporate Social Responsibility Activity About you Strong understanding of Indian Companies Act and relevant regulations At least 3 years of working experience as a Company Secretary. Should be a qualified CS Preferred candidate profile : Candidate must have completed CS(Company Secretary) course with experience of one to two years

Essential Qualifications: Graduation in any field. Required Skills: Strong Communication Skills: Both verbal and written communication skills are essential. Follow-Up Skills: Ability to effectively follow up on tasks, meetings, and projects. Smart & Professional Demeanor: Must be proactive, adaptable, and possess a positive attitude. Basic Excel & Google Drive Proficiency: Ability to handle basic functions in Excel (e.g., data entry, simple formulas) and comfortable with Google Drive tools (Docs, Sheets, etc.). Roles and Responsibilities: Assist Senior Management: Provide support to the senior management with daily administrative tasks. Follow-Up & Coordination: Ensure that all tasks, meetings, and follow-ups are effectively managed. Communication: Act as a point of contact for internal and external communication and correspondence. Data Management: Organize and manage documents, reports, and other critical information using tools like Google Drive and Excel. Scheduling & Planning: Coordinate meetings, appointments, and other activities for the executive. Desired Attributes: Strong attention to detail and time management. Ability to work under pressure and prioritize tasks effectively. Smart and professional demeanor with a keen willingness to learn.

Responsibilities: Manage office operations: scheduling meetings, coordinating events Ensure administrative efficiency: record keeping, communication with departments

Role & responsibilities Administrative Support Manage the Directors calendar, schedule meetings, and coordinate appointments. Handle travel arrangements (flights, hotels, itineraries, visas). Prepare and organize documents for meetings, presentations, and reports. Draft, review, and manage correspondence on behalf of the Director. Communication & Coordination Act as the point of contact between the Director and internal/external stakeholders. Screen and prioritize emails, calls, and requests. Maintain confidentiality of sensitive information and communication. Liaise with senior management and other departments on behalf of the Director. Project & Task Management Track action items and follow up on delegated tasks and project timelines. Assist in the planning and coordination of business initiatives and events. Compile data and prepare reports, dashboards, or summaries as needed. Meeting & Event Support Organize internal and external meetings, including venue setup and materials. Take minutes, note key decisions, and ensure timely follow-up. Coordinate logistics for board meetings, offsites, and team events. Document & File Management Maintain records, reports, and other important documents in an organized manner. Ensure proper documentation and file retrieval systems are in place. Discretion & Judgment Exercise sound judgment and professionalism in all interactions. Handle confidential matters with discretion and integrity. DAY SHIFT (9am-6pm/ 10am-7pm)

Roles and Responsibilities Manage executive calendars, schedule meetings, appointments, and travel arrangements. Handle secretarial activities such as letter drafting, email management, and phone calls. Coordinate office operations including follow-ups on tasks and projects. Plan presentations using PowerPoint slides and prepare reports for executives. Provide administrative support to senior management team members. Provide administrative support to Head Business SRMB STEEL in.Performing day to day tasks such as maintaining MIS,files and processing paperwork etc. Getting members of a group to work together to accomplish tasks.Responsible for arranging any departmental events like Felicitation, meeting for business team etc. Advise on conflicting events and carry out multiple rescheduling as necessary. Sort, prioritize and draft internal and external correspondence as needed. Schedule meetings, including regular team meetings, and provide administrative support to meetings. (organize attendees ,venues and relevant refreshment requirements).Managing his calender and travel requirements.

Scheduling, organizing ,managing meetings, conferences, other events, including preparing materials and handling logistics Record Keeping & Documentation .Maintaining organized records, reports, databases, including both physical and digital files.

Roles and Responsibilities Provide high-level administrative support to the Managing Director, ensuring seamless day-to-day operations. Manage secretarial activities, communication with Banks, submiting various documents reports for stautory compliances etc. Office Administration tasks such as budgeting, scheduling appointments, and coordinating meetings, communication over phone calls, emails etc. Planning and execution of business visits, travel arrnagements etc. Ensure compliance with company policies and procedures while maintaining confidentiality. Desired Candidate Profile Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications. Excellent communication skills for effective interaction with stakeholders at all levels.

Office co-ordination, ensuring smooth flow of information, E-mail management for MD; Managing Schedules, meetings / Timetables and appointments-calendar of MD. Co-ordination with stakeholders responsible for providing / seeking inputs from MD Office. Required Candidate profile Travel co-ordination for promoter family - ticketing. .MS Office - Word / Excel / Power Point, E-mail, printers / scanners / copiers & internet usage skills, Communication & Drafting skills in English

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

checking property contracts ,maintenance bills, coordination of work between management and offices fluent in english, hindi. use word, excel, emailing drafting letters to govt departments. filling and document management. coordinating for purchases

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

Responsibilities: * Provide administrative support to MD * Manage calendar & schedule meetings * Coordinate travel arrangements & expenses * Prepare reports using Excel tools * Draft correspondence with professionalism Health insurance Annual bonus Provident fund

Responsibilities: * Provide administrative support to CEO * Draft letters on behalf of CEO * Coordinate meetings & travel arrangements * Manage calendar, secretarial tasks & correspondence * Maintain confidentiality at all times Annual bonus

As an Admin Executive, the selected candidate will be responsible for overseeing the reception and various office administrative operations within the organization. This role demands a strategic and hands-on approach to managing office requirements, logistics, housekeeping, visitor management & some secretarial work. Educational Background & Experience: Bachelors degree in Commerce or Business Administration or a related field preferred. Experience of 1 year or more in office administration or a similar role is preferred. Freshers from a relevant background are also welcome to apply. Role & Responsibilities: Manage reception including calls, attending guests, visitor entries, maintaining registers & records. Manage office supplies inventory and place orders as necessary. Coordinate activities & operations to ensure efficiency & compliance with company policies. Set protocols & supervise Housekeeping to maintain premises in perfect condition. Support HR with recruitment processes, including scheduling interviews & onboarding new hires. Support stores, procurement & sales team to coordinate & manage logistics. Organize and schedule meetings, appointments, and travel arrangements for senior executives. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures. Handle & manage requests and queries from senior managers. Skills & Personal Attributes: Strong interpersonal and communication skills. Excellent organizational and time management abilities. Proficiency in Verbal & Written Communication and Microsoft Office Suite. Attention to detail and strong organizational skills. Ability to handle confidential information with discretion. Problem-solving and conflict resolution skills. High level of integrity and professionalism. Empathetic and approachable demeanor. Strong work ethic and commitment to continuous improvement. Working Conditions: The selected candidate will typically work from our Mumbai office within regular business hours. Some travel may be required for recruitment events, training sessions, meetings at other company locations, and off-site activities. The role may sometimes require evening or weekend work to meet deadlines or attend events.

Job Summary: GLA University, Greater Noida, is seeking a highly organized and proactive Executive Assistant to support senior leadership in administrative, strategic, and communication tasks. The ideal candidate will be professional, detail-oriented, and capable of handling sensitive information with discretion. Key Responsibilities: Manage and coordinate calendars, meetings, and appointments for senior executives. Organize domestic and international travel arrangements, including itineraries, accommodation, and transport. Prepare reports, presentations, and other documents as required. Handle confidential correspondence and maintain discretion at all times. Attend meetings, take minutes, and ensure timely follow-up on action items. Support event planning, conferences, and official university functions. Monitor emails and other communication channels to ensure timely responses. Assist in coordinating departmental activities and ensuring smooth office operations. Maintain an organized filing system of paper and electronic documents. Key Skills: Excellent written and verbal communication Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Time management and multitasking Strong organizational and problem-solving skills Familiarity with digital tools like Zoom, Google Workspace, or equivalent Qualifications & Experience: Graduate/Postgraduate in any discipline (preferably with specialization in Administration or Management) 2-4 years of proven experience as an Executive Assistant or in a similar administrative role Experience in educational institutions will be an added advantage Working Conditions: Full-time, On-site

Role & responsibilities Sl No Roles & Responsibilities Remarks 1 MDs Travel Arrangements Based on MDs instruction, requisitioning air or train ticket, hotel and local transportation. 2 Ensuring Visa & Passports Validity Being conversant with the travel arrangement requirements and coordinating the same. 3 Expenses bills collection After the tour MD, Collecting the bills for expenses statement preparation 4 MD’s Expenses statement preparation After collecting the bills or receiving credit card statement whichever is an earlier statement need to be prepared in a timely manner. 5 Credit card payment After getting the credit card statement, need to take approval from MD forward to accounts for payment. Follow-up for payment in time. 6 Ensure that all the annual and quarterly personal insurance and other commitments are met Preparing a table of the various financial obligations of the MC and ensuring that these are notified to him and the necessary funds disbursed in a timely manner to avoid the lapsing of any policies. 7 MD’s Itinerary maintenance Maintaining the MD’s Itinerary & Information to accounts for MD’s itinerary before the travel begins 8 Arrangements for meetings at Head Office and Conferences Arrangement for meetings and conferences as per MD’s Instruction and coordinating the various aspects of the same –AIR, Car, Bus, Hotel etc., 9 MD’s Bank Accounts maintenance Before issuing the MD’s checks ,ensuring that the requisite balance are maintained 10 Booking cab services As per MD’s instruction, cab booking for visitors/our Directors/Span employees etc., 11 Phone calls arrangement As per MD’s instruction arranging the calls to vendor as well as customers. 12 Money arrangement for foreign travel Buying the currency as per instruction & arranging the same to MD’s travel 13 Travel & accommodation As per CEO approval booking travel arrangements & accommodation when necessary. 13 Support-Admin activities Maintenance of courier inward register-daily basis attending the calls & transfer the same to respective intercom numbers. 14 Other support Provide the accounting and administration departments with defined support when the MD is either not in the office or has not assigned any work Preferred candidate profile Female candidate with excellant communication

Act as an executive’s point of contact for employees, clients, and all external parties. Making travel and accommodation arrangements. Structuring daily expenses and preparing weekly, quarterly keeping up with office inventory.