School Executive Assistant To IB MYP Head

ob Description Executive Assistant

Job Purpose:

Reports to:

Key Responsibilities:

• 
  

  Produce and manage information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.



• 
  

  Manage the day-to-day operations and workflow of the Head MYP s office.



• 
  

  Maintain the appointment schedule by planning and organizing meetings, conferences, teleconferences, and travel.



• 
  

  Organize and maintain files and records; manage projects and conduct research as required.



• 
  

  Prepare, edit, and analyze correspondence, reports, and presentations.



• 
  

  Collect and analyze information and initiate communications as directed.



• 
  

  Represent the Head MYP by attending meetings in their absence and, when required, communicating on their behalf.



• 
  

  Welcome guests and parents by greeting them in person or over the phone; answer or redirect inquiries appropriately.



• 
  

  Maintain confidentiality and protect sensitive information at all times.



• 
  

  Complete projects by assigning work to relevant staff and following up on deliverables.



• 
  

  Secure data and information by ensuring regular database backups.



• 
  

  Provide historical reference by developing and maintaining filing and retrieval systems and recording meeting discussions.



• 
  

  Maintain professional and technical knowledge by attending workshops, reviewing publications, and participating in professional networks.



• 
  

  Contribute to team efforts by accomplishing related results as needed.

Skills and Qualifications:

• 
  

  Excellent writing, reporting, and presentation skills



• 
  

  Strong scheduling and organizational abilities



• 
  

  Proficiency in Microsoft Office Suite



• 
  

  Effective time management and attention to detail



• 
  

  Strong verbal and interpersonal communication skills



• 
  

  Experience managing travel logistics

Education and Experience:

• 
  

  Bachelor s degree required (Master s preferred)



• 
  

  Prior administrative experience, preferably within an IB school environment

Note: