Sales Coordinator, HR & Admin

Position Overview:

Sales Coordinator, HR & Admin

This is a multi-functional role that requires a high level of professionalism, discretion, and the ability to manage competing priorities in a dynamic environment.

Key Responsibilities:

Sales Coordination

• Act as the primary point of contact between the sales team, clients, and internal departments.
• Prepare quotations, proposals, invoices, and customer presentations with accuracy and timeliness.
• Coordinate order processing, delivery schedules, and client follow-ups.
• Maintain and update CRM systems, sales trackers, and customer databases.
• Support the sales team with report generation, performance dashboards, and meeting coordination.
• Assist in organizing client meetings, trade shows, and promotional events.

Human Resources Support

• Support recruitment activities: posting jobs, screening resumes, scheduling interviews.
• Assist with onboarding, orientation, and documentation for new employees.
• Maintain up-to-date employee records and assist with attendance and leave tracking.
• Help coordinate employee engagement initiatives and internal communication.
• Ensure compliance with HR policies, procedures, and labour laws.

Administrative Duties

• Manage office supplies, vendors, and service providers.
• Organize meetings, maintain calendars, and handle travel arrangements.
• Draft and distribute internal communications, memos, and notices.
• Maintain confidential files and records in an organized manner.
• Provide general administrative support to the management team.

Key Skills & Qualifications:

• Bachelor’s degree

  in Business Administration, Human Resources, or related field.

• 5-6 years of experience

  in a similar or hybrid role (Sales/HR/Admin).

• Exceptional communication skills

  (both verbal and written) are a must.
• Strong interpersonal skills with the ability to interact across all levels of the organization.
• Proficient in MS Office (Word, Excel, PowerPoint); familiarity with CRM and HR software is a plus.
• Ability to manage multiple tasks simultaneously and prioritize workload.
• High level of professionalism, confidentiality, and attention to detail.
• Self-motivated and able to work independently as well as in a team.