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Alan Electronic Systems
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Sales Coordinator

Sales Coordinator

Alan Electronic Systems

2 - 7 years

4 - 9 Lacs

thane

Posted:3 weeks ago| Platform:

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Skills Required

export documentation sales sales operations erp system sales coordination packaging sales coordinator management order processing sales management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Position Title: Sales Coordinator

Department: Sales (International)

Location: Ambarnath

Band 5C

Job Summary:

We are looking for a proactive and detail-oriented Sales Coordinator to support our Sales operations
The ideal candidate will be responsible for managing sales documentation, coordinating with internal departments, and ensuring seamless order processing and customer communication particularly for export markets

Key Responsibilities:

Prepare and share quotations and commercial documents with distributors based on inquiries

Coordinate with the Accounts team for LC (Letter of Credit) confirmation and related financial formalities

Enter sales orders in the ERP system and issue Order Acknowledgements

Liaise with the Production team to verify product availability and delivery schedules

Generate internal Work Orders, Order Acknowledgements, and Proforma Invoices through the ERP system

Finalize and close Purchase Orders with accurate dispatch information post-shipment

Prepare invoices and generate e-way bills as per regulatory requirements

Complete export documentation and coordinate shipment pickups

Send shipment documents (Invoice, Packing List, Airway Bill) to customers

Arrange and deliver Certificates of Origin (COO) where required

Keep customers and distributors informed about shipment status and timelines

Collect shipment delivery acknowledgements from customers/distributors

Follow up with distributors to ensure timely payment collections

Encourage repeat and new orders from existing clients and distributors

Coordinate with trade show teams for materials and support required at exhibitions

Assist Marketing in designing stands and banners for international exhibitions

Gather and manage installation reports and performance certificates from clients

Ensure compliance with internal procedures and applicable export regulations

Undertake additional responsibilities or tasks as directed by management

Key Skills and Competencies:

Graduate in any stream

Minimum 2 years of experience in a Sales Coordination or similar role

Strong interpersonal and coordination abilities

Understanding of sales, invoicing, and export documentation

Excellent organizational skills and attention to detail

Ability to manage multiple priorities and meet deadlines

Positive attitude and willingness to take initiative

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Alan Electronic Systems

Electronics/Engineering

Tech City

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Sales Coordinator