Sales Co-ordinator

Job Description • Organizational Support •Present a professional, welcoming first contact to all clients, funders, vendors, board members, staff, media, etc. – by phone, in person, and email. Responsibility for development & implementation of efficient office systems •Responsible for keeping office equipment maintained •Responsible for organizational functions and general meeting support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing •Responsible for incoming and outgoing mail, shipping and receiving •Responsible for maintenance of common spaces for appearance and functionality •Responsible for managing supplies and maintenance of storage areas •Provide support for teams: staff travel arrangements and expense tracking, program and stipend supplies, etc. •Provide support for Marketing/Communications; maintain mailing list, assist with mailings and packets, web updating •Provide support for IT department: help monitor staff needs, assist staff with problem solving, assist IT staff as requested •Provide support for Human Resources: interview schedule, applicant pool, resume files, orientation, monitoring time sheets •Provide support for Finance; monitor staff credit card purchases and documentation, reconcile monthly VISA bill Desired Profile • Female Candidate Only • Bachelors degree or equivalent work experience • Proactive, helpful, can-do attitude • Flexibility to adjust to dynamic work environment • 2 years minimum administrative experience • Good writing skills • Experience with non-profit organizational administrative systems preferred • Neat, organized, able to work independently and interdependently, welcoming to the public • Computer literate including spreadsheets, word processing, e-mail, web