Sales Administration Support Specialist

Position: Sales Administration Support Specialist Department:

Sales Language Requirement: English (professional proficiency), German (minimum B2 level)

Purpose of the Role: The Sales Administration Support Specialist provides operational and administrative support to the Sales department by preparing, maintaining, and verifying sales-related data within the companys ERP system. The role contributes to the efficient handling of quotations, orders, and customer data, ensuring accuracy and consistency across all commercial records. By taking over recurring administrative and documentation tasks, the position enables the Sales team to focus on customer engagement and business development activities. Key Responsibilities: • Prepare and update drafts for sales contracts, orders, and price books within the ERP system (Infor LN). • Maintain and verify accuracy of master data related to customers, projects, and sales items.

Support RFQ (Request for Quotation) processes by:Downloading and organizing customer RFQ information for selected projects. o Creating draft projects and entering initial data into internal systems. o Supporting the quotation preparation process with structured documentation and consistent data management. • Track and update project and quotation status within internal systems and ensure proper documentation flow. • Assist with document uploads, version control, and metadata management. • Perform routine data validation and reporting to ensure completeness and consistency of commercial data. • Collaborate closely with the Sales team and other support functions (e.g. Finance, Purchasing, Logistics) to clarify missing or inconsistent information.

Qualifications and Requirements: • Commercial background with proven experience in administrative or sales support functions, ideally in a technical or manufacturing environment. • Solid working knowledge of ERP systems (preferably Infor LN). • Strong data management, organizational, and communication skills. • Proficiency in English (professional) and German (minimum B2 level). • Availability: 45 working hours per day overlapping with L+W HQ business hours. • Good command of MS Office tools (Excel, SharePoint, Teams). • Reliable, detail-oriented, and capable of handling multiple tasks simultaneously.

If interested kindly revert with updated cv and required details on consultant4@wizmatrix.com

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