Job
Description
Role & responsibilities 1. Cash & Financial Compliance Ensure daily cash deposits across all territory stores, matching the previous day's sales cash. Enforce cash deposit deadlineson or before 11:00 AM each day. Conduct daily virtual physical verification (PV) of cash for a minimum of 2 stores per day. Ensure end-of-day (EOD) settlements are completed daily for all stores. 2. Store Audits & Visit Protocol Submit the RAC visit report daily without fail on the web portal. Visit each store twice a month, ensuring 100% physical verification of stocks, cash, and fixed assets. Conduct batch-wise stock verification at all stores once every quarter. Perform surprise/cross RAC audits: minimum 2 stores per month within the zone, and 1 store per quarter across zones as per Branch/HO directives. 3. Inventory & Document Management Review and close TSTR, SAP, and open PO documents daily. Ensure store team acknowledges all stock receipts in the DBT machine without delay. During store visits, verify: DBT inventory vs. Magic inventory, DBT sales vs. Magic sales, and ensure 100% tally across systems. Ensure inclusion of all store and godown locations in GST registrations and licenses. 4. Compliance & Regulatory Controls Ensure all statutory registers are updated by store staff in compliance with government requirements. Validate and update licenses, PCs, and O-Forms in Daksha; escalate issues to Operations and Branch teams. Report any frauds or major operational deviations immediately. 5. Expense Control & System Usage Verify and process store expenses and petty cash bills through ZOHO, escalating any deviations. Scrutinize store and godown rental agreements as per ZC directions. Validate and certify Capex/Opex project-related activities, including asset installations, transfers, disposals, and repairs. 6. Sales Integrity & Monitoring Monitor and verify: discount usage, fictitious or bulk sales billing, and village direct deliveries (e.g., COD, E-Commerce, EID Parry sales). Escalate all identified deviations as per policy. 7. Promotions & Market Activities Attend and validate a minimum of 4 promotional/marketing activities per month in the territory. 8. Fixed Assets & Audit Readiness Conduct regular physical verification of fixed assets. Ensure no major audit observations are raised during internal, statutory, or management audits. 9. Inventory Optimization & Digital Initiatives Take proactive steps to reduce ageing inventory—specifically, stock older than 180 days. Drive digital payment adoption, targeting at least 45% of total sales via digital channels.
