Recruiter Coordinator

About Group Bayport

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While our advanced technology and customer focus are certainly our salient attributes, our true strength comes from our team of 1500+ people. Having scaled to USD 150mn in 11 years, we believe we are at the cusp of exponential and disruptive growth ahead.

For more about Group Bayport, please visit www.groupbayport.com

Role Overview

We are looking for an organized, proactive, and energetic Recruitment Coordinator to provide day-to-day operational and administrative support to our Talent Acquisition team. This is a high-impact support role focused on keeping the recruitment engine running smoothly by handling sourcing, interview scheduling, follow-ups, candidate coordination, and data management. You will not own end-to-end hiring but will be the backbone that enables recruiters and hiring managers to move faster and fill roles efficiently.

Key Responsibilities

• Actively source candidates from job portals and internal databases using Boolean strings and advanced search techniques shared by recruiters.
• Post jobs on internal/external job boards and ensure timely refreshes.
• Screen initial applications/resumes against benchmarks provided by recruiters and shortlist matching profiles.
• Coordinate and schedule interviews (phone, virtual, and in-person) with candidates and interview panels; proactively handle rescheduling and last-minute changes.
• Send interview confirmation emails, reminders, and feedback requests to candidates and hiring managers.
• Maintain accurate and real-time data in the Applicant Tracking System (ATS) candidate status updates, interview notes, offer/reject communications.
• Prepare and send interviewer availability sheets, weekly hiring dashboards, and recruitment MIS reports in Excel.
• Coordinate background verification, reference checks, and documentation collection for selected candidates.
• Support employee referral program tracking and rewards processing.

Required Skills & Experience

• 1 2 years of experience in recruitment coordination, sourcing, or talent acquisition operations (agency or in-house both acceptable).
• Excellent command over job portals (Naukri, LinkedIn Recruiter, iimjobs etc.) and Boolean search.
• Very strong Excel skills (filters, pivot tables, VLOOKUP, formatting dashboards).
• Proven ability to manage 100+ candidates and 30–50 interviews per week without dropping the ball.
• Comfortable with follow-ups via phone, WhatsApp, and email.
• High ownership, attention to detail, and ability to work in a fast-paced environment.