Receptionist/Administrator

Job Purpose:

To manage front office operations, provide professional reception services, and support administrative activities, ensuring smooth communication and a welcoming environment for visitors, clients, and employees.

Key Responsibilities:

• Greet and assist visitors, clients, and vendors in a courteous and professional manner.
• Manage incoming and outgoing calls, emails, and messages efficiently.
• Maintain visitor logbooks, issue visitor passes, and ensure compliance with security protocols.
• Coordinate meeting room bookings, prepare for client visits, and assist in hospitality arrangements.
• Receive, sort, and distribute mail, courier, and other deliveries.
• Maintain front office records, contact lists, and filing systems.
• Assist HR & Admin team in scheduling interviews, coordinating candidate visits, and onboarding activities.
• Provide support for office supplies inventory, requisition, and vendor coordination.
• Ensure reception and waiting areas are clean, organized, and professional at all times.
• Handle confidential information with discretion.
• Prepare daily/weekly MIS reports related to visitors, calls, and admin activities.
• Coordinate with different departments (production, HR, accounts, etc.) for smooth information flow.

Skills & Competencies Required:

• Excellent verbal and written communication skills.
• Strong interpersonal skills with a customer-service mindset.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Good organizational and multitasking abilities.
• Ability to handle pressure with a calm and professional attitude.
• Knowledge of basic office administration in a manufacturing industry setup.

Qualification & Experience:

• Qualification: Graduate in any discipline (preferred in Commerce/Arts/Business Administration).
• Experience: Minimum 7+ years of experience as a Receptionist / Front Office Executive, preferably in the manufacturing or industrial sector.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Language:

• English (Preferred)

Work Location: In person