Receptionist/Administrator

The Receptionist & Office Administration Executive will be the first point of contact for KKEC PVT LTD’s corporate office. This role combines front-desk management with structured administrative, HR coordination, and expense-reporting responsibilities. The position demands professionalism, strong organizational skills, data accuracy, and confidentiality.

1. Reception & Visitor Management

• Act as the first point of contact for all visitors, clients, vendors, and partners.
• Maintain visitor logs and ensure proper entry protocols.
• Coordinate visitor appointments and meeting room arrangements.
• Ensure a professional and welcoming front-office environment at all times.

2. Appointment & Calendar Management

• Manage appointments for senior management and internal meetings.
• Coordinate schedules, meeting rooms, and basic meeting logistics.
• Ensure timely communication of appointments to relevant stakeholders.

3. Employee Expense Compilation & Validation

• Collect, compile, and validate employee expense claims.
• Verify supporting documents (bills, invoices, approvals).
• Maintain structured records of expenses department-wise.
• Coordinate with Accounts for timely processing and reconciliation.

4. Reporting & MIS Preparation

• Prepare routine administrative and expense-related MIS reports.
• Maintain updated records for management review.
• Support data compilation for audits and internal reviews.

5. HR Software & Leave Management

• Manage and update employee data in HR software.
• Track attendance, leave applications, approvals, and balances.
• Generate leave and attendance reports as required.
• Assist HR in onboarding documentation and employee records.

6. Pantry & Office Facility Management

• Oversee pantry operations, supplies, and vendor coordination.
• Ensure cleanliness, hygiene, and availability of pantry essentials.
• Coordinate with housekeeping and facility vendors.

7. General Office Administration

• Handle incoming calls, emails, and courier coordination.
• Maintain office stationery and administrative inventory.
• Support day-to-day administrative requirements of the corporate office.
• Ensure confidentiality of company and employee-related information.

Educational Qualification

• Graduate in any discipline (B.Com / BBA / BA preferred).

Experience

• 2–5 years of experience in a receptionist, admin, or office coordination role.
• Prior experience in a corporate or engineering services environment is an advantage.

Technical & Functional Skills

• Proficiency in MS Excel, Word, and email communication.
• Experience using HR software or attendance/leave management systems.
• Basic understanding of expense reporting and documentation.

Behavioral & Professional Skills

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• High level of attention to detail and accuracy.
• Professional appearance and demeanor.
• Ability to handle confidential information responsibly.

What We Look For

• A structured, dependable, and proactive professional.
• Someone who can balance front-desk responsibilities with backend administrative work.
• A candidate who reflects KKEC’s corporate values in conduct and communication.

Job Type: Full-time

Pay: ₹12,000.00 - ₹16,000.00 per month

Work Location: In person