Receptionist/Administration- Mazgoan Mumbai

Key Responsibilities1. Front Desk Management

• Greet and assist visitors, clients, and employees in a professional manner.
• Manage incoming calls, emails, and messages; route them to the appropriate department.
• Maintain visitor records and ensure compliance with office security protocols.
• Ensure the reception area is clean, organized, and presentable at all times.

2. Administrative Support

• Handle daily office operations such as filing, scanning, and document management.
• Manage office supplies, stationery, and pantry inventory.
• Coordinate courier services, dispatch, and inward/outward mail.
• Assist in preparing letters, reports, and basic documentation.
• Support HR and Admin teams with onboarding formalities, ID card issuance, and attendance updates when needed.

3. Meeting & Event Coordination

• Manage meeting room bookings and ensure setups are ready.
• Assist in arranging internal meetings, refreshments, and basic logistics.
• Coordinate with vendors when required.

4. Vendor & Facility Coordination

• Liaise with housekeeping, maintenance, and security teams for smooth operations.
• Follow up with vendors for repairs, service maintenance, and deliveries.

5. Travel & Logistics Assistance

• Support in arranging travel bookings, accommodation, and cab schedules when required.

6. Record Maintenance

• Maintain updated employee and office records as directed.
• Track and report any administrative issues to the Admin Manager.

Skills & Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Professional appearance and customer-service oriented.
• Ability to handle confidential information responsibly.

Qualification

• Graduate in any discipline.
• Minimum 2+ years of experience in Reception/Admin roles.
• Experience in a corporate office environment preferred.

Job Types: Full-time, Permanent

Pay: ₹9,409.66 - ₹35,000.00 per month

Ability to commute/relocate:

• Mazgaon, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Notice period
• What is your current salary

Experience:

• Admin & Reception: 2 years (Required)

Work Location: In person