Receptionist

Key Responsibilities:

Front Desk & Guest Management:

• Welcome visitors, clients, and vendors with a courteous and professional attitude.
• Manage incoming phone calls, emails, and inquiries—route them appropriately.
• Maintain the reception area’s cleanliness and decorum.
  

Office Administration:

• Manage courier services, office stationery, and facility coordination.
• Assist in scheduling meetings, maintaining office supplies, and basic event arrangements.
• Coordinate with vendors, service providers, and building management for operational needs.
  

Internal & External Communication:

• Draft and circulate internal communication—meeting reminders, event invites, notices.
• Coordinate with HR/Management for emailers, staff circulars, and onboarding communication.
• Support external communication (if required) such as answering client queries or basic branding documentation.
  

Documentation & Coordination:

• Maintain attendance logs, visitor logs, petty cash register, asset tracking, and relevant admin files.
• Support HR and Finance in administrative documentation and record keeping.
  

Requirements:

• Graduate in any discipline (preferably with background in communication or administration).
• 2 years of relevant experience in a receptionist or administrative role.
• Strong command over English and Hindi—spoken and written.
• Proficient in MS Office (Word, Excel, Outlook); experience with basic office systems preferred.
• Excellent organizational skills, attention to detail, and a proactive mindset.
  

Preferred Traits

• Warm personality with professional appearance
• Excellent interpersonal and multi-tasking skills
• High sense of confidentiality and ownership
• Ability to remain calm under pressure and manage diverse responsibilities