Receptionist / Front Office Executive

Roles and Responsibilities – Receptionist Ø Greet and assist all visitors, clients, and employees in a courteous and professional manner at the front desk. Ø Ensure the reception area is well-maintained, clean, and presentable at all times. Ø Answer and route incoming phone calls and emails to the appropriate departments or personnel. Ø Maintain visitor logs and enforce front office security protocols as per company policy. Ø Manage the office supply inventory by tracking stock levels, issuing items upon request, and placing orders as needed. Ø Keep accurate logs of stock issuance and notify management of low inventory or supply requirements. Ø Assist in organizing internal meetings, office events, and related administrative support tasks. Ø Handle day-to-day administrative activities including documentation and general office operations. Ø Monitor cleanliness, repairs, and general upkeep of office premises; escalate issues to the relevant departments. Ø Maintain both digital and physical records in an organized and retrievable manner. Ø Track daily employee attendance, update leave records, and share daily/monthly attendance reports. Ø Coordinate with employees to resolve attendance discrepancies or clarify leave details. Ø Prepare and update monthly payment tracking sheets for internal use. Ø Follow up on vendor payments and coordinate with vendors for timely submission of invoices and service delivery. Ø Maintain organized records of vendor quotations, contracts, and billing documents. Ø Monitor and record all monthly office expenses accurately for accounting and reporting. Ø Manage TADA (Travel and Daily Allowance) reimbursement processing by verifying bills and maintaining vouchers. Ø Ensure proper filing and documentation of all expense-related records. Ø Supervise daily housekeeping activities to maintain hygiene and cleanliness standards across office premises. Ø Coordinate schedules and responsibilities with housekeeping staff, and report any maintenance issues.