Reception and Admin Executive

Overview

MGPL is seeking a Receptionist & Admin Executive to manage front desk operations and provide administrative support across the organization. The role is the first point of contact for visitors and stakeholders, requiring a professional demeanour, strong communication skills, and an ability to manage multiple administrative tasks efficiently.

Key Responsibilities

Front Desk & Reception Management

• Greet and assist visitors, clients, and vendors in a professional manner.
• Answer, screen, and forward phone calls; handle inquiries and direct them appropriately.
• Manage the reception area to ensure a welcoming and professional environment.

Administrative Support

• Handle incoming and outgoing correspondence (emails, courier, letters, packages).
• Maintain office records, files, and databases as required.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Manage office supplies inventory and place orders as needed.

Coordination & Support Functions

• Support HR and Admin in onboarding activities and maintaining employee records.
• Coordinate with facility management for office maintenance and housekeeping.
• Assist in organizing office events, meetings, and other administrative tasks.

Qualifications & Requirements

• Bachelors degree in any discipline (preferred) or equivalent qualification.
• 0-2 years of experience as a Receptionist, Front Office Executive, or Administrative Assistant.
• Proficiency in MS Office and basic office equipment.
• Excellent verbal and written communication skills.
• Professional appearance, positive attitude, and strong interpersonal skills.

Key Competencies

• Customer service orientation with a pleasant personality.
• Strong organizational and multitasking abilities.
• Attention to detail and ability to handle confidential information.
• Team player with a proactive approach to work.