Receivables Manager-H.O. PUNE

Minimum 1012 years in receivables/recovery management within engineering, EPC, or manufacturing industries. Experience working with Railway / PSU / Government clients will be a strong advantage.

Position Overview

The Recovery/Collection Manager will be responsible for managing and driving receivables recovery from clients, vendors, and project stakeholders through 11 Sales & Marketing team distributed all over India. The role involves ensuring timely collection of outstanding dues, coordinating with project and finance teams, maintaining updated MIS on receivables, and resolving billing or acceptance delays that impact cash flow.

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Key Responsibilities

1. Collection & Recovery Management

Monitor the accounts receivable aging report and ensure timely follow-ups for payment recovery.

Coordinate with clients (Railways, PSUs, EPC contractors, etc.) to expedite invoice acceptance, certification, and payment release.

Identify bottlenecks in the collection process and propose corrective actions.

Prepare and send reminders, escalation letters, and collection summaries.

2. Coordination & Documentation

Liaise with internal departments (Finance, Project, Commercial, Site teams) to ensure proper documentation for billing and collection.

Maintain accurate records of invoices, vendor acceptance notes, completion certificates, and payment status.

Follow up for pending acceptance/completion certificates essential for billing release.

3. MIS & Reporting

Prepare weekly and monthly receivable status reports for CMD and management.

Track client-wise, region-wise, and project-wise outstanding recovery status.

Highlight high-risk or long-overdue accounts with actionable plans.

4. Process Improvement

Streamline collection procedures to minimize delays and disputes.

Assist in formulating credit control policies aligned with company cash flow targets.

Support in audit queries, customer account reconciliations, and vendor statement validation.

5. Stakeholder Engagement

Develop professional relationships with client finance and commercial teams.

Participate in client review meetings for payment follow-ups.

Escalate issues that could impact cash inflow or CMD directives.

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Key Skills & Competencies

Strong communication, negotiation, and follow-up skills.

Good understanding of billing cycles, project documentation, and contract terms.

Proficiency in MS Excel, Tally ERP, and ERP-based collection tracking.

Analytical mindset with the ability to forecast and manage receivables.

Self-motivated, disciplined, and target-oriented.

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Compensation

Competitive salary based on experience and performance.

6 days working also flexible to stay back late in evening's