Job
Description
As an Executive Assistant, you will bring your expertise to BlackBerry QNX and provide administrative support to the Vice President of Engineering and Site Leader for our brand new IoT Center Of Excellence in Hyderabad. Your project management and administrative skills will help you organize meetings and events, maintain calendars, file expense reports, open purchase orders, manage travel arrangements, site level events and logistics. You will be expected to join staff meetings, take detailed notes, share minutes and build liaison with sites in Canada, Germany the US. we're looking for someone who is a pro at working independently and proactively. You will be committed to supporting your executive in day-to-day operations as we'll as being strategic in handling conflicts. You will play a key role in creating the culture in Hyderabad while supporting the highest business priorities and top-level communications. In return for your skills, expertise and passion, we will provide you with an attractive compensation, bonus excellent benefits package. Join us and you will become part of a team that is already leading the way and has even bigger plans for the future. What we are working on is truly ground-breaking You will: Manage extensive travel arrangements including route planning and coordination of travel across numerous countries to ensure time is utilized as efficiently as possible Demonstrate proactive calendar management, prepare correspondence and coordinate appointments. Follow-ups and follow-throughs with internal teams. Meet and greet (internal external) visitors at all levels of seniority Conduct office and site related operational tasks in partnership with facilities, finance etc Ad hoc support for the BlackBerry-QNX Leadership team including organization of internal events, new hire set up, invitation letters, etc Maintain strong follow-up systems for timely completion of projects/assignments and keeping him updated on any developments, status reports related to ongoing projects. Participate in meetings, compiling minutes and tracking actions for closure Work with finance to reconcile expenses more in terms of travel expenses, catering etc Collaborate with the Project Management team to manage customer support plans including scheduling and budgets Create consistent Employee experience at the site level by partnering with relevant functions like fun@work, EHS and others. Organizing and servicing Meetings, social gatherings and events Remain up-to-date with the latest trends and events in the industry We are looking for a talented individual with the following skills experience: Significant previous EA experience Extensive experience managing international travel Superior knowledge and extensive experience with Microsoft Office - advanced Excel and PowerPoint An innate ability to prioritize and manage time efficiently. Take initiative and trigger action, work independently and have exceptional attention to detail. Ability to juggle complex schedules and tough requests and maintain composure Highly organized and a master multitasker Ability to authentically listen and communicate (written and verbally) in a way that allows to reach internal and external audiences Experience handling external stakeholders/schedules, along with internal internal stakeholders/schedules. Proactive self-starter with the ability to work efficiently in an international fast paced environment Ability to learn processes and technology quickly Highly organized with exceptional attention to detail and pride in quality work Tactful, diplomatic, professional and discrete Proven ability to operate independently with initiative with minimal direction Adaptable approach with the ability to juggle and manage changing priorities Strong communication skills both verbal and written Experience with SalesForce would be an asset
