Purchase Officer

Responsibilities:

• Identify, evaluate, and select vendors based on quality, cost, delivery, and service capabilities.
• Negotiate pricing, payment terms, and service agreements to secure optimal contracts.
• Process purchase requisitions, generate and follow up on purchase orders in the system.
• Track order confirmations, delivery schedules, and logistics to ensure on-time receipt.
• Conduct market research and supplier benchmarking to uncover cost-saving and quality-improvement opportunities.
• Collaborate with engineering, production, and quality teams to clarify specifications and delivery requirements.
• Monitor supplier performance through KPIs and implement corrective actions when needed.
• Resolve procurement-related issues, discrepancies, and supplier disputes promptly.
• Maintain accurate procurement records, vendor files, and contract documentation.
• Ensure compliance with company policies, ethical sourcing standards, and relevant regulations.
• Prepare and present procurement reports, forecasts, and budget analyses for management review.
• Manage inventory levels in coordination with warehousing to prevent stockouts or overstock.
• Support annual procurement planning, budgeting, and cost-reduction initiatives.
• Participate in cross-functional projects to streamline processes and drive continuous improvement.
• Mentor and train junior procurement staff on best practices, systems, and policies.
• Liaise with finance to validate invoices and expedite timely payments.
• Evaluate and implement e-procurement tools, automation, and process enhancements.
• Conduct supplier audits and facilitate incoming quality inspections.
• Develop and maintain a vendor database with updated profiles and performance metrics.
• Assist in risk assessment and mitigation planning for potential supply-chain disruptions.
• Coordinate with legal on NDAs, contracts, and compliance documentation.
• Support internal and external procurement audits and compliance reviews.
• Manage procurement for both manufacturing raw materials and trading goods, ensuring cost efficiency and quality standards.
• Monitor global market trends, commodity price movements, and competitor offers to inform purchasing decisions.
• Implement inventory optimization strategiessuch as just-in-time and safety-stock modelsto balance working capital and service levels.
• Coordinate with production, warehousing, and sales teams to align supply with demand across manufacturing and trading divisions.
• Manage reverse logistics, returns, and vendor claim processes for both traded goods and manufactured products.
• Lead procurement activities for new product launches, plant expansions, and capital expenditure projects.
• Maintain full project procurement documentation, including contracts, change orders, and audit trails.

• Proficient in Tally/ERP/etc. procurement modules.
• Strong negotiation, analytical, and vendor-management skills.
• Excellent written and verbal communication in English, Gujarati and Hindi.