Purchase Executive

Job Title: Purchase Executive

Job Overview

We are a growing organization seeking a Purchase Executive to manage procurement activities, maintain inventory, and ensure smooth operations across various departments. The ideal candidate will have strong coordination skills, be well-versed in GST compliance, proficient in advanced Excel, and be able to handle order processing and inventory management effectively.

Key Responsibilities:

• Order Management:
• Prepare and process purchase orders based on departmental requirements.
• Liaise with suppliers to negotiate prices, terms, and delivery schedules.
• Ensure timely and accurate delivery of goods, ensuring no disruption to business operations.
• Inventory Management:
• Maintain accurate records of stock levels, monitor inventory turnover, and update inventory systems.
• Perform regular stock audits and reconcile physical stock with records.
• Ensure optimum stock levels are maintained to prevent shortages or overstocking.
• GST & Compliance:
• Manage all purchase-related GST (Goods and Services Tax) processes and ensure compliance with applicable laws.
• Prepare necessary documentation for GST filing and ensure all purchases are in line with current tax laws.
• Coordinate with the finance team for timely processing of GST-related matters and updates.
• Coordination & Communication:
• Coordinate with internal departments (e.g., Accounts, Warehouse, Production) to ensure timely procurement of required goods.
• Communicate with suppliers regarding order status, delivery timelines, and any discrepancies.
• Follow up on pending orders and ensure that any issues are resolved quickly.
• Vendor Management:
• Build and maintain good relationships with suppliers and vendors.
• Monitor supplier performance and ensure timely and quality deliveries.
• Assess vendor quotes and proposals for cost-effectiveness and suitability.
• Documentation & Reporting:
• Prepare and maintain purchase-related documentation, including order forms, invoices, delivery notes, and other necessary records.
• Generate reports on purchase activities, inventory levels, and vendor performance for management review.
• Cost Control:
• Monitor purchasing costs and explore opportunities for cost savings without compromising on quality.
• Assist in budget preparation for procurement activities.

Skills & Qualifications:

• Educational Background:
• Bachelor’s degree in Business Administration, Commerce, Supply Chain Management, or a related field.
• Certification in GST or Supply Chain Management is a plus.
• Technical Skills:
• Advanced Excel skills (VLOOKUP, pivot tables, data analysis, formulas, etc.) for maintaining reports, inventory tracking, and analysis.
• Proficiency in inventory management software and ERP systems (e.g., SAP, Tally, etc.) is preferred.

Preferred Experience:

• Previous experience in a purchase of construction line.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per year

Schedule:

• Day shift

Work Location: In person

Reference ID: Purchase Executive