Purchase Executive -Off role

Role & responsibilities

The Purchasing Intern/External will support the Procurement team in day-to-day operations

including vendor coordination, data management, purchase order processing, and market

research. This role is designed to provide hands-on exposure to purchasing processes,

supply chain activities, and vendor management, while contributing to smooth

departmental functioning.

Preferred candidate profile

Key Responsibilities:

• Assist in preparation and processing of Purchase Requisitions (SC to PO).

• Support vendor identification, vendor data management, and initial supplier

communication.

• Assisting Senior Buyers in day to day purchasing activities.

• Training of purchasing tools (Espresso, workflow, SAP etc.) to new business users.

• Granting system access to new business users.

• Generating reports and creating presentation.

• Resolving purchase order related issues like change in tax, plant code etc.

• Supporting supplier as 1st line of contact in case of any Purchase Order related

issues.

• Analyzing spend data on monthly basis.

• Coordination and follow-ups with supplier for contracts.

• Help in collecting and comparing quotations for various requirements.

• Coordinate with internal departments (Admin, IT, HR, Marketing, Operations) for

procurement-related queries.

• Maintain records of contracts, purchase files, and reports in an organized manner.

• Support in vendor evaluation and performance tracking.

• Assist in updating procurement dashboards, trackers, and reports in Excel / ERP

(SAP / Coupa / other tools as applicable).

• Perform basic market research to compare costs, specifications, and vendors.

• Help in ensuring compliance with procurement policies and processes.

• Provide general administrative and clerical support to the purchasing team.

• Learning Opportunities:

• Exposure to end-to-end procurement cycle and supply chain operations.

• Hands-on experience with ERP tools such as SAP MM, ESPRESSO and Coupa

(if available).

• Understanding of vendor management, RFQ (Request for Quotation), and

procurement planning.

• Experience in cross-functional collaboration and communication.

• Insights into corporate purchasing strategies, cost optimization, and compliance

requirements.

Qualifications & Skills:

• Pursuing or recently completed Bachelors (Mechanical Engg, Electrical Engg &

Electrical & Electronics & Computer Science / masters degree in supply chain/

marketing/ Operations.

• Strong communication and coordination skills.

• Proficiency in MS Oice (Excel, Word, PowerPoint & PowerBi).

• Detail-oriented, organized, and eager to learn.

• Basic understanding of procurement / supply chain concepts (preferred but not

mandatory).

Languages:

English, Hindi & Tamil