Purchase Executive

Role Overview:

The SCM personnel is responsible for overseeing and managing the entire supply chain process of the organization, ensuring efficiency, cost-effectiveness, and timely delivery of products. This role involves coordinating and optimizing all logistical aspects from procurement of raw materials to the final delivery of finished products.

Key Responsibilities & Accountabilities:

1. Procurement & Purchasing

• Source, negotiate, and purchase goods, materials, and services as per operational requirements.
  
• Ensure timely procurement and delivery of raw materials, consumables, and other supplies according to production schedules.
  
• Collaborate with inventory control teams to determine and manage material requirements.
  

2. Supplier Coordination

• Follow up with suppliers to ensure on-time delivery and resolve any delivery-related issues.
  
• Maintain effective communication with suppliers to ensure smooth operations across the supply chain.
  

3. Supplier Management

• Maintain a comprehensive supplier database, including purchase history and performance records.
  
• Evaluate supplier quotations for compliance with technical specifications and cost targets.
  

4. Documentation & Compliance

• Prepare and process purchase orders in compliance with company policies and standards.
  
• Maintain proper documentation and records for audits and traceability.
  

5. Cost Optimization

• Support cost reduction initiatives by identifying opportunities for savings in materials and services procurement.
  

6. Reporting & Analysis

• Generate purchase and inventory reports using advanced Excel functions (Pivot Tables, VLOOKUP, etc.).
  
• Monitor and report key performance metrics such as supplier performance, delivery accuracy, and cost variance.
  

7. Cross-Functional Collaboration

• Coordinate with production, planning, and quality assurance teams to meet operational requirements.
  
• Contribute to continuous improvement initiatives to optimize purchasing processes and supplier relationships.
  

Skills & Expertise:

• Procurement Knowledge:

  Experience in purchasing, supplier coordination, and supply chain operations.

• Excel Proficiency:

  Strong command of MS Excel, including Pivot Tables, VLOOKUP, and data analysis.

• Communication & Follow-ups:

  Excellent communication and interpersonal skills for supplier interaction and internal coordination.

• Organization & Time Management:

  Ability to plan, prioritize, and execute tasks effectively in a fast-paced environment.

• Negotiation Skills:

  Strong negotiation ability to achieve cost-effective procurement while maintaining quality and delivery standards.