Property & Facilities Manager

Property & Facilities Manager

Department:

Purpose:

To oversee and manage all aspects of the organizations property portfolio, including acquisition, maintenance, legal compliance, security, and facility operations. The role requires a proactive individual capable of managing multiple responsibilities — from property management and government liaison to administrative support.

Key Responsibilities:

1. Property Management & Acquisition

• Communicate with property dealers and agents regarding available properties for sale /rent
• Develop strategies and implement plans for property leasing, acquisition and disposition.
• Manage the group’s various properties, including supervision of security, housekeeping, and maintenance.
• Liaise with licensees of flats and commercial centres for:
• License fees, property tax, and water charges.
• Maintenance of escalation clauses in license agreements.
• Timely payment follow-ups and coordination for police verification.
• Maintenance and upkeep of flats and commercial premises.

2. Liaison & Legal Coordination

• Liaise with government and semi-government bodies such as

  BMC, MHADA, Collectorate, and Tehsil offices

  for property-related matters.
• Attend and coordinate court cases at

  Small Causes Court, Metropolitan Court

  , etc., in consultation with legal counsel.
• Handle trademark and domain-related issues.

3. Facility & Administrative Management

Chairman, Directors, and Senior Management

• Oversee day-to-day office management and administrative operations including:
• Repairs and maintenance of facilities and assets.
• Purchase, maintenance, and insurance of company vehicles.
• Security and housekeeping management.
• Setting up and managing new office locations.
• Vendor negotiations and contract finalization related to properties.
• Leading engineering and infrastructure team.

4. Security & Safety Management

• Develop and implement robust security measures for all company properties.
• Supervise security staff and ensure adherence to safety and compliance standards.
• Maintain relationships with local authorities for emergency preparedness and crisis management.

5. Leadership, Planning & Problem Solving

• Display flexibility and proactiveness, with a strong ability to perform tasks independently.
• Prioritize and manage multiple concurrent tasks efficiently.
• Innovate and implement solutions to resolve operational and facility-related issues promptly.
• Continuously review processes to enhance efficiency and cost-effectiveness.

Key Skills & Competencies:

• Strong knowledge of property laws, licensing, and municipal regulations.
• Excellent communication and negotiation skills.
• Ability to handle legal, governmental, and compliance matters effectively.
• Strong organizational, leadership, and multitasking abilities.
• Problem-solving mindset with high attention to detail.
• Proficiency in MS Office and facility management systems.

Qualification & Experience:

• Bachelor’s degree in Business Administration, Real Estate Management, or related field.
• 10–15 years of relevant experience in property, facility, and security management.
• Experience in dealing with government bodies, legal processes, and corporate administration preferred.