Project Specialist - Medical Events

About the job

Project Specialists oversee and documents the creation and approval of documents required for events within their areas of responsibility within the OneCRM and PromoMat portal. They evaluate the type of event and organise the creation of the events information within the 1CRM portal that are within their scope, such as advisory board, consulting services, symposium, speaker training, scientific education program, stand-alone meeting, hospital-clinical staff meeting, third party sponsorships, etc.

Project Specialists contribute their experience and knowledge in the form of recommendations to meet Sanofis purpose and goals, focusing on efficiency while always staying compliant at every level. They manage and communicate with internal and external stakeholders, ensuring consistent company representation at all events.

The role requires project management and communication capacity, as well as organization skills, in alignment with Sanofis Play to Win strategy.

Main responsibilities:

• Manage the end to end event in a project mode by notably organizing withing the OneCRM events portal
  • ensure all relevant information and documents are available to create the events within the OneCRM portal
  • regular coordination with stakeholders until event execution and event closure
• Partner with events business requestor, events engagement team, for ensuring all approvals are available with relevant documents for every type of event
• Provide guidance and input regarding process improvements
• Adhere to company policies, particularly those related to transparency and compliance.
• In charge of OneCRM events portal management, for all types of events within scope
• Provide hands-on management of all event communication and documentation including attendee registration and data management for events
• Ensure KPIs and metrics reporting to sustain synergies
• Mentor and train incoming rotating specialists and create/updates all training guidelines and materials as needed.
• Maintain agility, stay updated on any CRM and promomat system updates, and participate in any training sessions organized by the local team for new event processes.

Requirements

• A bachelors degree is required.
• Fluent in written and spoken English.
• Direct experience in the pharmaceuticals and life sciences space.
• Proficient in MS Office and Veeva Vault.
• 1 to 3 years of event management experience preferred.

Competencies:

• Strong relationship builder, customer-service oriented.
• Organized and flexible, able to quickly grasp and implement new concepts.
• Event knowledge.
• Financial acumen.
• Ability to collaborate and focus on outcomes & delivery in multicultural environment.
• Innovative mindset, digital literacy.
• Able to adapt to changing business priorities.
• High attention to detail.
• Accountability and sense of urgency, proactive and able to find flexible solutions on the spot when challenges arise.

Work closely with stakeholders from various GBUs, Sanofi Global Hub Activity teams & Sanofi Global Hub leadership