Project Manager - Congress Excellence

Main responsibilities:

• The Congress Excellence Lead will coordinate cross-franchise planning and organization of Scientific communication and engagement activities with a focus on International Congresses, facilitate cross-GBU collaboration and provide project management expertise and support.
• Work closely with Scientific Communication Leads within Vaccines Global Medical team to support Global Franchise Medical teams to design their Stakeholder Engagement Journey, including, the pre-work to link global medical objectives with planned activities and metrics.
• Support global medical teams in selecting and using technology solutions to assess the impact of scientific communication and engagement, serve as a subject-matter expert for the implementation and training for such technology solutions.
• Coordinate receiving analytics from SBO Analytics teams, in line with pre-defined metrics
• The Congress Excellence Lead will set and continuously improve the operational aspects of the cross-franchise coordination, monitor timelines, to ensure the projects move to the next step in a timely manner, follow-up on key milestones and project metrics. The global medical franchises will remain responsible and accountable for the Congress medical activities.
• When required, provide on-site meeting management, such as technical support for hybrid and virtual meetings.

People: (1) Seek alignment with team members and key stakeholders to ensure timely and quick transition between every planning step in line with approved processes and corresponding SOPs.

(2) Support team initiatives and objectives, identify and recommend process improvements and other value-added initiatives

Performance: (1) Effective and efficient management of International Congresses to complete projects on time and, where applicable, on budget. (2) Effective management of multiple International Congresses in parallel.

Process: (1) Develop strong understanding of the ways of working for International Congresses and associated deliverables meeting stakeholder expectations. (2) Drive effective collaboration with stakeholders to understand their requirements and to propose solutions in-line with their expectations. (3) Responsible for project planning, executing and closure on time and according to plan within the requested quality specifications. (4) Use best practices and knowledge of internal or external business practices and corresponding SOPs to improve the project processes. (5) Use broad knowledge of project management techniques and methods, and discernment to decide the most appropriate techniques and methods for each project.(6) Support contract management with the establishment of contract with internal and external vendors.(7) Drive project governance meetings with various stakeholders, vendors, logistics and digital team etc. and execute effective coordination to track and monitor the progress of the projects. (8) Organizes logistical solutions according to needs.

Proactive:Congress Excellence Lead deals all the projects timely basis with proactive in nature rather than reactive basis. He/she should be able to guide MDs on processes, timelines, and corrective measures steps to consider avoiding fall into any non-compliance activities.

Stakeholders: Builds and maintains solid partnerships with assigned internal stakeholders to better develop, coordinate, direct, and facilitate internal work and communications.

About you

Experience: 8+ years of relevant experience with projects, medical events, vendor management and understanding of congress management within pharmaceutical industry.

Soft skills: Strong interpersonal and negotiation skills, comfortable with ambiguity, proven ability to work transversally across departments and functions, flexible, proactive, polite.

Technical skills: MS office (including Teams, SharePoint), Veeva project management tools such as Smartsheet, MS Project is a plus.

Education: Postgraduate in a scientific/Pharma discipline. Project Management certification is preferred.

Languages: Advanced English language (spoken and written)