Project Coordinator

Experience: 4-5 Years
Mode: WFO ( 5 Days ) Job Location: Bangalore Job Type: Full Time

Description:

Operations Project Coordinator Reports to Director of Operations Coordination and logistics for Ops & DEP Training Program Producing and maintaining relevant documentation including schedules and plans Purchasing supplies Managing conference room logistics, including optimizing usage and working around constraints Working with vendors for various needs Informing admins of catering needs and following up to ensure complete Informing IT of digital needs and following up to ensure complete Managing day-of issues Compiling metrics Taking meeting notes and actions Coordination and logistics for Ops & DEP Hiring Program Manage Teams channel access Manage confidential documentation, including downloading files, moving files between folders, updating spreadsheets based on Hiring Manager feedback Schedule interviews o Contact candidates via phone and email to determine availability o Coordinate interview panels from Australia, U.S. and ENGINE o Create calendar invites and include applicable documents o Reserve rooms o Arrange for access, greet candidate and host while on premise o Manage last minute changes Book interview candidate travel Coordination and logistics for Operations and DEP departments Coordinate department wide events, including venue, catering needs, IT needs, vendor management, and expensing. Support Director of Operations on special projects.

Required skills

Proficient in outlook, word, excel, sharepoint, and Microsoft Teams Experience purchasing and expensing Strong communication skills ability to interface with managers, gather input, and drive alignment Strong communication skills ability to work with external vendors and building management Strong organizational skills ability to track action items and follow up reliably Strong organizational skills ability to plan and execute large events of 150-300 people

Preferred skills

4 years experience with program management such as training or hiring programs Proficient in PowerPoint and able to compile updates for management

Contact Team Lead

Talent Smart Soft Solutions is a software development company that offers IT services and solutions to various sectors in India, both public and private. We partner with Fortune 50 companies and startups alike, helping them digitalize, strengthen, and revolutionize their businesses. Our professionals are dedicated to supporting clients in shaping their future through our comprehensive software development services.

IT Department Bengaluru