Project Coordinator

Job Title:

Location:

About the Role

Project Coordinator

You will play a central role in ensuring smooth communication between clients, consultants, and internal departments for timely and quality project execution.

Key Responsibilities

1. Project Planning & Coordination

• Coordinate end-to-end activities for Safety Management, Audit, and Training projects.
• Plan schedules, allocate resources, and monitor project progress against defined timelines.
• Arrange travel, accommodation, and logistics for project consultants.
• Collect and organize documentation such as reports, formats, checklists, and deliverables.
• Maintain records of monthly, quarterly, and yearly submissions.
  

2. Client & Stakeholder Communication

• Act as the key coordination point between clients, internal teams, and field consultants.
• Communicate project updates, schedules, and deliverables clearly and professionally.
• Support proposal preparation, presentations, and client review meetings.
• Ensure high client satisfaction and prompt resolution of issues.
  

3. Documentation & Reporting

• Manage project trackers, MIS, and performance dashboards.
• Prepare weekly and monthly reports for management and client review.
• Format and compile technical documentation and reports as per company standards.
• Ensure confidentiality and compliance with document control policies.
  

4. Coordination with Internal Teams

• Collaborate with

  Technical, Training, Software, Accounts, and Administration

  teams for project execution.
• Support

  invoice preparation, payment follow-up, and milestone tracking

  .
• Coordinate with vendors or partners for certifications, logistics, and resources.
  

Required Qualifications & Skills

Education:

• Preferance - Graduate in Engineering / Environmental Science / Safety Management / Business Administration.
• (Preferred) Certification or Diploma in

  Occupational Health & Safety, ISO Standards, or Project Management

  .

Experience:

• 25 years of experience in

  project coordination, client servicing, or operations

Technical Skills:

• Knowledge of

  Project Management principles

  (Scope, Timeline, Quality, Risk).
• Proficiency in

  MS Office (Excel, Word, PowerPoint)

  and documentation tools. Strong English communication (written & verbal) and coordination ability.

Key Attributes

• Professional, proactive, and client-oriented approach.
• Strong attention to detail, ownership, and accountability.
• Excellent multitasking, organizational, and follow-up skills.
• Ability to perform under pressure and meet deadlines.
• Team player with positive attitude and discipline.
  

Performance Indicators (KPIs)

• Timely delivery of project milestones.
• Client satisfaction and feedback ratings.
• Accuracy and quality of reports/documentation.
• Effective coordination and communication.
• Adherence to internal project schedules and SOPs.